Administration Coordinator

**About Coregas**
- Coregas' vision is Changing Gases, Changing Lives. At Coregas, we help our customers achieve amazing things by delivering products, expertise and personal service second to none._

**The opportunity**

Coregas has a full-time opportunity for an Administration Coordinator, to join our contracts & commercial and sales team **based in our Thomastown, VIC office**. This role will report to the National Business Development Manager, with indirect reporting to the National Commercial & Contracts Manager for the purpose of providing support with sales, contract & commercial compliance, and tender activities.

As the Administration Coordinator, you will be responsible for:

- Maintain accurate records and documentation of operational processes. Provide thorough reports, communication and scheduling as required.
- Provide the Sales Team support in preparation of populating information with regard to Coregas company information (Business Details, Financials, Quality, Safety, Environmental, Commercial) into the format required by the Customer as part of Invitation to Tender requirements.
- Populate and respond to Customer Pre-Qualification and Compliance Questionnaires with reference to Coregas company information when requested by Coregas Internal Customers or External Customers.
- Coordinate onboarding and continued compliance of updating information relating to Coregas information and its personnel where required to Customer online HSE/QA portals (example: Smartek, Rapid Global, Avetta). Where necessary liaising with Coregas stakeholders to obtain necessary information to respond.
- Provide Insurance Certificates of Currency where required to internal stakeholders and Customers.
- Support the Victorian sales team with account management.
- Coordinate sales office activities
- Providing administrative support for customer proposals, pricing input and customer registration
- Conduct other sales support and administrative tasks as directed by the Branch and Sales Manager.
- Ensure that all internal sales admin functions comply with QA processes and procedures
- Conduct other sales support and administrative tasks as directed by the sales manager

**What we need from you**

You will be a great fit for our team if you are:

- Detail-oriented and committed to following established processes
- Tech savvy with experience using different ERP systems and customer portals.
- Used to working in a busy environment, with the ability to multi-task and prioritise
- Proficient in MS Office skills specifically Excel, Outlook and Word (Intermediate level)
- Flexible and willing to learn

**What we'll offer you**

An excellent career opportunity for a highly motivated individual wanting to work in an industry-leading environment. In this role at Coregas you will enjoy:

- A competitive salary commensurate with your skills and experience
- A superb career building opportunity with an Australian owned company part of the broader Wesfarmers group
- Positive workplace culture where people and safety actually do come first
- Various Wesfarmers benefits including career development opportunities and discounts within our Wesfarmers group
- Wesfarmers Employee Share Acquisition Plan (WESAP) Salary Sacrifice Offer
- Novated vehicle leasing

**Interested?**

**Benefits**:

- Employee discount
- Employee mentoring program
- Parental leave
- Referral program

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Thomastown, VIC 3074: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your expected annual salary?
- How many weeks is your notice period with your current employer?

**Experience**:

- Administrative: 2 years (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person