Executive Assistant

4 days ago

Hawthorn, Australia Coles Group Full time

**Responsibilities**:
**A new role = A new way to win together**

You belong at Coles Group where we look ahead, have a plan, and are up for the challenge. We learn and grow by taking career-defining opportunities and this one may just be your next.**About The Team**

the engine room of the business, our central operations team keeps us moving and delivering our services to all Australians. We empower and support our retail teams across the country, helping them deliver great experiences for our customers every single day.
- Supporting the General Manager (GM) Supply Chain Operations and Transport and General Manager Health, Safety & Well SC in a fast-paced environment, this role acts as a key point between the two GM's and a multitude of stakeholders, both internal and external.
- In this role you will provide end to end administration support to both GM’s and also administration support to the GM’s direct reports and wider teams.**About The Role**

On a day to day basis you will assist with diary and travel management, preparation of and maintenance of documents/presentations, archiving/file management, expense reconciliation, problem solving and strong stakeholder engagement.
- Other ways you can make an impact include- Represent the General Manager and team within the EA community across Coles
- Co-ordinate and support functional and enterprise events and activities (Conferences, Strategy Days)
- Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
- Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
- Manage and complete P&C administrative tasks
- Act with complete confidentiality and integrity at all times

**About you and your skills**

We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills and strong stakeholder management skills. You'll also need;- a successful track record in an ASX listed (FMCG/Retail Operations) organisation
- Excellent verbal and written communication
- Ability to adapt, multitask and problem-solve
- Demonstrable experience handling confidential information
- Maturity, resilience, and the ability to work with mínimal direction at times
- Confidence to liaise with all levels of the organisation
- Production on reporting and presentations
- Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices Manage and complete P&C administrative tasks
- Act with complete confidentiality and integrity at all times

With us it’s not about the discounts (although you do get those), it’s about joining a team where your wellbeing and professional development is invested in and celebrating your contributions is the norm. And because everyone leads unique lives, we offer flexible work including work from home, additional leave and parental leave entitlements.- **Safer together**
- Job ID 59928
- Employment Type Full timeBenefits

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