Lead Executive Assistant

5 days ago

Hawthorn, Australia Scope (Aust) Full time

**About the Role**

As the Lead Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth operation of our CEO's day-to-day responsibilities while contributing to broader organisational success. This is more than just a support role - you’ll be at the heart of the action, helping shape the future of our organisation.

**About You**

You’re a natural leader with the ability to inspire and guide others. Your proven experience in driving communities of practice means you know how to create spaces where executive support professionals thrive. You’re a skilled communicator, both in writing and in leading dynamic discussions, ensuring everyone’s voice is heard. Collaboration is at the core of who you are—you effortlessly build relationships across roles, fostering a sense of community.

With exceptional organisational skills, you manage events and meetings seamlessly, ensuring every detail is covered. You’re also a forward thinker, anticipating needs and taking initiative to make things happen. Your passion for mentoring and developing others shines through, and you’re committed to creating an inclusive, supportive environment where everyone can succeed.

In this role, you will:

- **Champion Efficiency**: Streamline administrative tasks, expertly manage diaries, coordinate meetings, draft communications, and take minutes that matter.
- **Be a Collaborator**: Co-design and lead a Community of Practice for Executive Assistants and Receptionists, ensuring consistency and alignment across the organisation.
- **Elevate Office Operations**: Oversee the Hawthorn Office, creating an exceptional experience for both clients and employees, and ensuring all stakeholders feel welcome.

What sets you apart is your adaptable, solutions-focused approach. You will:

- **Stay Agile**: Anticipate and react to both planned and unplanned situations, offering seamless support to the CEO.
- **Build Strong Relationships**: Work collaboratively across teams, forging trusted connections internally and externally to deliver outcomes.

Position Description

**Why us?**
Scope is a leading organisation in the disability sector, we are recognised for our dedication to empowering individuals with disabilities and promoting inclusion. Joining our team means working alongside a high-achieving CEO and Executive Leadership team during a dynamic period of transformation.

**Who we are?**

Scope is one of the largest not-for-profit disability service providers in Australia, supporting thousands of people with complex intellectual, physical, and multiple disabilities. We operate across Victoria and New South Wales through more than 425 service locations and support more than 5600 people.

At Scope, we work together to create meaningful opportunities for people with disabilities to belong and thrive.

View our stance on inclusion, diversity and human rights.

**Please note**: successful applicants will be required to hold a NDIS Worker Screening Check Clearance and a Working with Children Check. If you have lived or worked for a continuous period of 12 months or more in another country within the last 10 years, a certified International Police Check from that country/countries will also be required. Please note that the offer will be conditional on meeting these requirements.

**_ Scope (Aust) is a 2024 Circle Back Initiative Employer - we commit to responding to every applicant._

  • Executive Assistant to Executive Leads

    2 weeks ago

    Hawthorn, Australia Access Health and Community Full time

    Part time 0.6 EFT, $48.58 hr 12-month maternity leave cover, Hawthorn - Not for Profit, salary packaging benefits, and flexible work life balance - A collaborative highly supported team culture **About Us** Access Health and Community, with a 150-year legacy of compassionate care, is on a mission to build healthier lives together. Our team of over 400...

  • Executive Assistant

    2 days ago

    Hawthorn, Australia Sharp & Carter Full time

    Hawthorn location | Hybrid work model | Parking onsite - Highly varied role with the opportunity for development - Be apart of an inclusive and supportive administration function! **About the Role** This exciting opportunity support the Audit team within a professional services business in Hawthorn. Your role will be a traditional Executive...

  • Executive Assistant

    2 weeks ago

    Hawthorn, Australia Charterhouse Full time

    **Full time permanent** role **| **Executive Support to Director of school **| **Prestigious school**: - **Inner - East **location | **5 days in office 8-4:30pm** | **Free parking**: - **Pool + gym access** | Professional and warm working environment | Additional gifted leave days** **About the Role**: This full-time permanent position supporting the...

  • Executive Assistant

    5 days ago

    Hawthorn, Australia Cabrini Health Full time

    Executive Assistant Full time, ongoing position Cabrini Hawthorn East Corporate Office Cabrini offers: - Tax savings - Salary packaging up to $15,900 tax-free each year, plus $2650 meal & entertainment card benefits- Attractive remuneration with guaranteed annual increases + 12% superannuation + 17.5% leave loading- Discounted private health insurance and...

  • Executive Assistant

    5 days ago

    Hawthorn, Australia Scope (Aust) Full time

    **About the role** In this unique role, you will be the **Executive Assistant to two executives - the Chief Quality, Safeguarding and Practice Officer (CQSPO) and Chief Strategy Impact Officer (CSIO).** You will be at the heart of Scope’s executive operations, providing top-tier support to ensure a seamless and effective flow of leadership activities....

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Australia Coles Liquor Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team**: Our Coles Liquor team work across three...

  • Executive Assistant

    3 days ago

    Hawthorn, Australia Coles Group Full time

    **Responsibilities**: **A new role = A new way to win together** You belong at Coles Group where we look ahead, have a plan, and are up for the challenge. We learn and grow by taking career-defining opportunities and this one may just be your next.**About The Team** the engine room of the business, our central operations team keeps us moving and delivering...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Australia Liquorland (Australia) Pty Ltd Full time

    **cust_CareersBrand** **Hawthorn East** Requisition ID: 54918 Employment Type: Full time **Good things start here** This could be the very first step towards an exciting new career with us - a fresh beginning. At the Coles Group, these are moments we live for. Starting good things is what drives our purpose: to sustainably feed all Australians so they...

  • Executive Assistant

    5 days ago

    Hawthorn, Australia Scope (Aust) Full time

    **About Scope** Scope’s purpose is to create meaningful opportunities for people with disability to belong and thrive. We support people with physical, intellectual and multiple disabilities and developmental delays to achieve their goals Scope is a registered provider under the NDIS and delivers a range of services including supported independent living,...

  • Account Executive

    17 hours ago

    Hawthorn, South Australia Compass Education Full time $90,000 - $120,000 per year

    Come shape the future of education with us.We are Compass - smart school management in one connected platform. We believe that time spent in the classroom should be for learning and teaching.Our two co-founders John and Lucas met over a team lunch and while chowing down on their cafeteria sandwiches they bonded over their unapologetically nerdy love for...