Executive Assistant to CEO

2 weeks ago

Hawthorn, Victoria, Australia Sharp & Carter Full time $90,000 - $120,000 per year

About the role
This is an outstanding opportunity for an experienced Executive Assistant to join a progressive membership based organisation based in Melbourne's inner east. In this role, you will work in close partnership with a highly regarded CEO, providing trusted and valued support in a fast-paced, dynamic environment.

You will be naturally proactive, engaging, and adaptable. Professionally, you'll bring exceptional organisational skills, the ability to prioritise competing demands, and a strong sense of discretion.

Responsibilities
As Executive Assistant, your responsibilities will include, but are not limited to:

  • Ensuring the CEO is fully prepared and briefed ahead of daily and weekly internal and external meetings/conferences
  • End-to-end meeting coordination, including agendas, minutes, venues, facilities, and catering
  • Diary management and scheduling across multiple priorities
  • Coordinating and managing meeting packs and documentation
  • Booking and managing domestic and international travel arrangements
  • Monitoring deadlines to ensure the CEO is across all key commitments
  • Providing support to the CEO's direct reports and acting as a point of contact for wider teams
  • Attending meetings, capturing actions/decisions, and ensuring follow-up
  • Coordinating and supporting critical leadership meetings
  • Driving engagement initiatives and proactively identifying areas where additional support is needed
  • Acting as a culture champion, contributing to a positive and collaborative workplace

Skills and Experience
The successful candidate will demonstrate:

  • Prior experience as an Executive Assistant in a fast-paced environment
  • Exceptional organisational skills with the ability to juggle competing priorities
  • A proactive, fast-learning mindset with the ability to anticipate needs and take initiative
  • A people-first approach, valuing kindness, collaboration, and strong working relationships
  • A drive for excellence, with a focus on delivering high-quality results at pace
  • Resilience and composure under pressure, maintaining a solutions-focused approach
  • Clear and concise communication skills, both written and verbal

About the client
Our client is a well-respected membership-based organisation offering a flexible and agile working environment, an inclusive and supportive culture, and clear pathways for career progression. They are seeking an Executive Assistant who brings a positive "can do" attitude and thrives in a collaborative, team-focused environment.

To apply
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