Executive Assistant

5 hours ago

Hawthorn East, Australia Ascender Projects Full time

Executive Assistant / Construction Administrator

We are a growing residential building company in Melbourne, specialising in luxury residential builds. With a strong focus on craftsmanship and client satisfaction, we aim to deliver exceptional results. To continue this commitment and streamline our operations, we’re seeking a proactive, detail-oriented professional to join our team and handle the critical office-side of the business.

**The Role**:
As our Executive Assistant / Construction Administrator, you will be the backbone of our office operations. Your role is to take ownership of administrative, organisational, and communication tasks. You’ll work closely with the directors to ensure projects run smoothly, schedules are optimised, and no detail is missed.

**Key Responsibilities:Administrative Support**
- Schedule meetings, site visits, and block time for key tasks.
- Keep track of all tasks and promises from meetings, ensuring completion.

**Construction Support**
- Use software tools like Buildxact, Wunderbuild, or similar for quoting, estimating, and plan take-offs.
- Prepare and manage project schedules, ensuring deadlines are met.
- Coordinate with subcontractors, suppliers, and clients for smooth project execution.

**Communication**
- Draft and proofread correspondence, quotes, and reports.

**Organisational Efficiency**
- Streamline office processes and introduce systems to improve productivity.
- Maintain organised digital and physical files, including plans, invoices, and permits.

**About You**:
You’re a highly organised, solutions-oriented professional with strong administrative skills and a knack for managing construction-related workflows.

**Key Attributes**:

- Proactive, with the ability to anticipate needs and solve problems independently.
- Excellent communication skills, both written and verbal.
- Tech-savvy, with experience using construction management tools or a willingness to learn.
- Strong attention to detail, ensuring no task or follow-up is overlooked.

**Experience & Skills**:

- Previous experience as an Executive Assistant, Construction Administrator, or similar role.
- Proficiency in software like Buildxact, Wunderbuild, Microsoft Office, or similar tools.
- Understanding of residential construction processes is a plus but not mandatory.

**Why Join Us?**
- Opportunity to make a significant impact in a growing business.
- Flexible work arrangements to support work-life balance.
- Collaborative and supportive work environment.

**Job Types**: Full-time, Part-time

Pay: $48,176.87 - $86,155.20 per year

**Benefits**:

- Professional development assistance
- Work from home

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Work Location: In person

  • Executive Assistant

    1 day ago

    Hawthorn East, Australia Coles Supermarkets Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team**: People and Culture is dedicated to creating...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Australia Coles Liquor Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team**: Our Coles Liquor team work across three...

  • Executive Assistant

    5 hours ago

    Hawthorn East, Australia Coles Group Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. ***: **About the team**: Marketing powers one of Australia’s...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Australia Liquorland (Australia) Pty Ltd Full time

    **cust_CareersBrand** **Hawthorn East** Requisition ID: 54918 Employment Type: Full time **Good things start here** This could be the very first step towards an exciting new career with us - a fresh beginning. At the Coles Group, these are moments we live for. Starting good things is what drives our purpose: to sustainably feed all Australians so they...

  • Executive Assistant

    4 days ago

    Hawthorn, Australia Sharp & Carter Full time

    Hawthorn location | Hybrid work model | Parking onsite - Highly varied role with the opportunity for development - Be apart of an inclusive and supportive administration function! **About the Role** This exciting opportunity support the Audit team within a professional services business in Hawthorn. Your role will be a traditional Executive...

  • Executive Assistant

    2 weeks ago

    Hawthorn, Australia Charterhouse Full time

    **Full time permanent** role **| **Executive Support to Director of school **| **Prestigious school**: - **Inner - East **location | **5 days in office 8-4:30pm** | **Free parking**: - **Pool + gym access** | Professional and warm working environment | Additional gifted leave days** **About the Role**: This full-time permanent position supporting the...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Australia Coles Supermarkets Australia Pty Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team** - S_upporting the General Manager Legal -...

  • Executive Assistant

    1 week ago

    Hawthorn, Australia Cabrini Health Full time

    Executive Assistant Full time, ongoing position Cabrini Hawthorn East Corporate Office Cabrini offers: - Tax savings - Salary packaging up to $15,900 tax-free each year, plus $2650 meal & entertainment card benefits- Attractive remuneration with guaranteed annual increases + 12% superannuation + 17.5% leave loading- Discounted private health insurance and...

  • Executive Assistant to Executive Leads

    2 weeks ago

    Hawthorn, Australia Access Health and Community Full time

    Part time 0.6 EFT, $48.58 hr 12-month maternity leave cover, Hawthorn - Not for Profit, salary packaging benefits, and flexible work life balance - A collaborative highly supported team culture **About Us** Access Health and Community, with a 150-year legacy of compassionate care, is on a mission to build healthier lives together. Our team of over 400...

  • Executive Assistant to CEO

    2 days ago

    Hawthorn, Australia Sharp & Carter Full time

    Permanent opportunity!! Support the CEO of a thriving business - Competitive salary and salary packing | Be apart of a team making a difference! - Hawthorn location | Hybrid working model **About the role** **Responsibilities** Our client is seeking an Executive Assistant, who prides themselves on providing effective and efficient support. Supporting the...