Executive Assistant

5 hours ago

Hawthorn East, Australia Ascender Projects Full time

Executive Assistant / Construction Administrator

We are a growing residential building company in Melbourne, specialising in luxury residential builds. With a strong focus on craftsmanship and client satisfaction, we aim to deliver exceptional results. To continue this commitment and streamline our operations, we’re seeking a proactive, detail-oriented professional to join our team and handle the critical office-side of the business.

**The Role**:
As our Executive Assistant / Construction Administrator, you will be the backbone of our office operations. Your role is to take ownership of administrative, organisational, and communication tasks. You’ll work closely with the directors to ensure projects run smoothly, schedules are optimised, and no detail is missed.

**Key Responsibilities:Administrative Support**
- Schedule meetings, site visits, and block time for key tasks.
- Keep track of all tasks and promises from meetings, ensuring completion.

**Construction Support**
- Use software tools like Buildxact, Wunderbuild, or similar for quoting, estimating, and plan take-offs.
- Prepare and manage project schedules, ensuring deadlines are met.
- Coordinate with subcontractors, suppliers, and clients for smooth project execution.

**Communication**
- Draft and proofread correspondence, quotes, and reports.

**Organisational Efficiency**
- Streamline office processes and introduce systems to improve productivity.
- Maintain organised digital and physical files, including plans, invoices, and permits.

**About You**:
You’re a highly organised, solutions-oriented professional with strong administrative skills and a knack for managing construction-related workflows.

**Key Attributes**:

- Proactive, with the ability to anticipate needs and solve problems independently.
- Excellent communication skills, both written and verbal.
- Tech-savvy, with experience using construction management tools or a willingness to learn.
- Strong attention to detail, ensuring no task or follow-up is overlooked.

**Experience & Skills**:

- Previous experience as an Executive Assistant, Construction Administrator, or similar role.
- Proficiency in software like Buildxact, Wunderbuild, Microsoft Office, or similar tools.
- Understanding of residential construction processes is a plus but not mandatory.

**Why Join Us?**
- Opportunity to make a significant impact in a growing business.
- Flexible work arrangements to support work-life balance.
- Collaborative and supportive work environment.

**Job Types**: Full-time, Part-time

Pay: $48,176.87 - $86,155.20 per year

**Benefits**:

- Professional development assistance
- Work from home

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Work Location: In person

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