Executive Assistant

6 days ago

Hawthorn, Australia Scope (Aust) Full time

**About the role**

In this unique role, you will be the **Executive Assistant to two executives - the Chief Quality, Safeguarding and Practice Officer (CQSPO) and Chief Strategy Impact Officer (CSIO).**

You will be at the heart of Scope’s executive operations, providing top-tier support to ensure a seamless and effective flow of leadership activities. This role isn’t just about managing schedules - it’s about being a proactive, trusted partner who anticipates needs, streamlines processes, and contributes to the culture of Scope’s executive team.

You’ll work within a vibrant Community of Practice of Executive Assistants, sharing best practices and driving improvements that enhance executive support across the organisation.

**Your Key Focus**
- Scheduling and coordinating meetings
- Preparing and distributing agendas
- Maintaining records and documentation of meetings
- Ensuring compliance with organisational policies and procedures
- Monitoring inboxes for incoming requests from regulators
- Proactive management of Executive calendars
- Ensure confidentiality and secure handling of sensitive information
- Handling travel arrangements and itinerary managements

**What We Look For**
- Ability to prioritise and work efficiently in supporting two Executives
- Demonstrated experience with complex diary management, drafting internal communications and event coordination
- Experience working in a large, diverse and geographically dispersed organisation
- Exemplary levels of professionalism and judgement with ability to maintain a high level of confidentiality
- Highly developed written and verbal communication skills

View the position description here

**Scope as an Employer**

At Scope, we ‘Celebrate our people’ by rewarding you with access to an exclusive benefits platform. You will have access to cashback, vouchers, and discounts to over 500 popular retailers covering groceries, fuel, entertainment, wellbeing and so much more. It’s one of the ways we thank our team for the ongoing and valued contribution they make to the lives of the people we support.

**View our stance on**inclusion, diversity and human rights**.**

Scope (Aust) is a 2024 Circle Back Initiative Employer - we commit to respond to every applicant.

Take your career on a journey with Scope and work proactively with us to achieve our purpose

**_ Please note, successful applicants will be required to hold a NDIS Worker Screening Check Clearance and a Working with Children Check. If you have lived or worked for a continuous period of 12 months or more in another country within the last 10 years, a certified International Police Check from that country or countries will also be required. Please note that the offer will be conditional on meeting these requirements._

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