Executive Assistant

3 days ago

Hawthorn East, Australia Coles Group Full time

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.

**About the team**

As shopping continues to evolve, our Digital team keeps us at the cutting edge, making us more accessible, more innovative, and better connected than ever before. Driven by our innovative, inclusive, and forward-thinking culture, we create differentiated, omni-channel experiences for customers and build the next generation of digital retailing.

**About the role - 12 month fixed term**:
**Supporting the General Managers of Online Network & Growth in a fast paced environment, this role is a key point of contact between two General Managers in and a multitude of senior stakeholders. In this role you will provide end to end administration support to both General Managers and administration support to the GM’s direct reports and wider teams.**:
This role is based at our Hawthorn Store Support Centre with some flexibility to work from home.

**You’ll also**:
On a day to day basis you will assist with diary and travel management, preparation of and maintenance of documents/presentations, archiving/file management, expense reconciliation and invoice processing, problem solving and strong stakeholder engagement. You will also be a key point of contact for external stakeholders including key service providers and regulators.

Other ways you will make an impact include:

- Assist in the preparation, formatting and finalisation of reporting, including reports to the Executive and Board
- Represent the General Managers and team within the EA community across Coles
- Co-ordinate and support functional and enterprise events and activities (Conferences, Strategy Days)
- Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
- Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
- Manage and complete Digital & finance administrative tasks
- Act with complete confidentiality and integrity at all times

**About you and your skills**:
We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills and strong stakeholder management skills.

You'll also need:

- A successful track record in an ASX listed organisation
- Excellent verbal and written communication
- Ability to adapt, multitask and problem-solve
- Demonstrable experience handling confidential information
- Maturity, resilience, and the ability to work with mínimal direction at times
- Confidence to liaise with all levels of the organisation
- Production on reporting and presentations

**About the recruitment process

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