Executive Assistant

6 days ago

Hawthorn East, Australia Coles Supermarkets Australia Pty Full time

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.

**About the team**
- S_upporting the General Manager Legal
- Corporate and the General Manager Risk and Compliance in a fast paced environment, this role is a key point of contact between two General Managers in the Coles Group Legal and Safety Function and a multitude of senior stakeholders, both internal and external.

In this role you will provide end to end administration support to both General Managers and administration support to the GM’s direct reports and wider teams.

**About the role**

On a day to day basis you will assist with diary and travel management, preparation of and maintenance of documents/presentations, archiving/file management, expense reconciliation and invoice processing, problem solving and strong stakeholder engagement. You will also be a key point of contact for external stakeholders including key service providers and regulators.

Other ways you will make an impact include:

- Assist in the preparation, formatting and finalisation of reporting, including reports to the Executive and Board
- Represent the General Managers and team within the EA community across Coles
- Co-ordinate and support functional and enterprise events and activities (Conferences, Strategy Days)
- Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
- Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
- Manage and complete P&C administrative tasks
- Act with complete confidentiality and integrity at all times

**About you and your skills**

We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills and strong stakeholder management skills.

You'll also need:

- A successful track record in an ASX listed (FMCG/Retail Operations) organisation
- Excellent verbal and written communication
- Ability to adapt, multitask and problem-solve
- Demonstrable experience handling confidential information
- Maturity, resilience, and the ability to work with mínimal direction at times
- Confidence to liaise with all levels of the organisation
- Production on reporting and presentations
- Experience working in managing Legal administration will be an advantage.

LI-TP1

With us it’s not about the discounts (although you do get those), it’s about joining a team where your wellbeing and professional development is invested in and celebrating your contributions is the norm. And because everyone leads unique lives, we offer flexible work including work from home, additional leave and parental leave entitlements.

**Safer together**

Job ID: 57062

Employment Type: Full time

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