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Adelaide Event Coordinator Professional
4 weeks ago
Join the Committee for Adelaide team as a key part of our events and program delivery team. This role offers the ideal opportunity for an experienced event coordinator to make a significant impact in shaping the future of Adelaide, South Australia.
About the RoleThis is a part-time position at 0.6 FTE requiring a proactive and energetic professional with exceptional event coordination skills. As a valued member of our team, you will support the delivery of various events and programs, including SA Zero, Adelaide Connected, Insights Series, and Emerging Leaders Series.
Key Responsibilities- Coordinate and manage event sponsorship, ensuring seamless partnerships with key stakeholders.
- Collate expense records for multiple events, maintaining accuracy and transparency.
- Assist in coordinating events from invitations to post-event evaluation, including RSVP management, nametag preparation, theming, speaker coordination, venue selection, menu planning, and logistical arrangements.
- Prepare sponsorship proposal documents, speeches, and presentation slides as required.
- Support the team in planning and delivering the Adelaide Connected Podcast series, scheduling recordings, communicating with talent, and promoting podcast campaigns.
- Coordinate client meetings, briefings, and roundtables, confirming venues, sending invitations/RSPVs, arranging catering, and taking minutes.
- Maintain accurate and up-to-date client, sponsorship, and membership data within CRM systems.
- Prepare and disseminate regular communications to members and stakeholders.
- Provide administrative support to the CEO and wider team as needed.
We are seeking an individual with superior time management, diary, and administration management experience. Advanced computer literacy skills, including proficiency in Word, Excel, and CRMs, are essential. The ideal candidate will possess:
- Experience working in event coordination across various sizes and types of events.
- A multiskilled professional with excellent initiative and drive to succeed.
- Skilled in a range of administrative functions, including business and client relationship management, and event management.
- Advanced computer literacy skills, including design and CRM programs such as Eventbrite, Canva, Survey Monkey, and Mail Chimp.
- Exceptional stakeholder, client, and sponsorship relationship skills, with a strong understanding of their importance to the organisation's growth and success.
- An understanding of accounts and expenditure.
- Exceptional diary management skills, including the organisation of various meetings.
- The ability to work independently and as part of a team, with a strong sense of accountability.
- The ability to work outside of normal business hours when required.
The Committee for Adelaide is a dynamic and forward-thinking organisation bringing together businesses, industry bodies, community, and government to shape the future of Adelaide, South Australia. We are non-partisan, independent, and sector agnostic, with a diverse and influential membership making a significant contribution to the economy and society.
What We Offer- A fun, supportive, and dynamic work environment.
- The opportunity to help shape the future of Adelaide, South Australia.
- A flexible work environment that suits your needs.
We offer a competitive salary package, estimated to be around $80,000 - $100,000 per annum, depending on experience, in line with the Adelaide market rate. Please note that this is an estimate and may vary based on individual circumstances.
