Facilities Coordinator

4 days ago

Sydney, New South Wales, Australia Charterhouse Full time
About the Role

We are seeking a highly skilled Facilities Coordinator to join our team at Charterhouse. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our properties.

Key Responsibilities:

  • Coordinate and manage scheduled and ad-hoc building maintenance works, ensuring timely completion, within budget, and to a high standard of quality.
  • Build strong relationships with outsourced service providers, integrating their staff into our facilities management team, to manage day-to-day delivery of facilities management services.
  • Conduct regular site inspections to assess facility condition, identify repairs, safety hazards, and risks, and support HSSEQ audits.
  • Coordinate operational projects, including scoping of works, compliant sourcing, contractor management, safety, stakeholder management, and quality assessments.
  • Provide technical subject matter advice, guidance, and support to local teams, outsourced service providers, and senior management, to ensure optimal asset management focused maintenance solutions.
  • Act as a point of contact and escalation for stakeholders, local teams, and landlords, manage site contacts lists and access requirements, and lead on managing site disruptions.
  • Review supplier performance, including monthly reporting, tracking KPIs, progress on key improvement initiatives, and managing risks and issues proactively.

Requirements:

  • Tertiary qualifications in Engineering, Building Operations, Facilities Management, and/or related building services trades, and/or +5 years of significant technical experience across a range of hard services.
  • Demonstrated experience in delivering facility management services, in collaboration with outsourced service providers, across large and complex commercial and/or industrial property portfolios.
  • Demonstrated ability to provide a high-quality, customer-centric service offering.
  • Demonstrated capability in budget and financial management, sound analytical, reasoning, and conceptual skills, with the ability to analyze information and develop solutions to complex problems.
  • Demonstrated knowledge of statutory legislation and obligations imposing or affecting operations and building services.
  • Sound knowledge of the Building Code of Australia (BCA) for essential services and safety, and knowledge of emergency procedures for low and high-rise buildings.

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