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Facilities Operations Coordinator
2 months ago
Job Title: Facilities Operations Coordinator
Job Type: Contract or Temporary
Location: Sydney
Company: Anton Murray Consulting
Job Description:
Job Summary:
We are seeking a highly skilled Facilities Operations Coordinator to join our client's team in Sydney. The successful candidate will be responsible for coordinating all facilities tasks and services, ensuring a safe working environment, and maintaining records of inspections and maintenance reports.
Key Responsibilities:
- Ensure Quality and Timely Service Delivery: Provide exceptional service to customers, ensuring quality assurance and high levels of satisfaction.
- Manage Vendor Relationships: Develop and maintain strong relationships with vendors, managing services and contracts.
- Manage Vendor Performance: Monitor and report on vendor performance, ensuring compliance with standards and regulations.
- Manage Property and Tenancy Issues: Assist with property-related matters, including tenancy issues and maintenance requests.
- Assist with Financial and Administrative Requirements: Provide administrative support, including financial and budget-related tasks.
- Participate in Initiatives and Management: Take an active role in company initiatives and management, contributing to the development of policies and procedures.
- Inspect Facilities Daily: Conduct daily inspections of facilities, identifying maintenance and OH&S issues, and reporting on findings.
- Conduct Major Facility Audits: Perform monthly and quarterly audits of facilities, ensuring compliance with standards and regulations.
- Keep and Maintain Records: Maintain accurate records of inspections, maintenance reports, certificates, and compliance documentation.
- Participate in Minor Churn and Moves: Assist with minor churn and moves, coordinating with stakeholders to ensure smooth transitions.
- Be On-Call for Emergency Needs: Be available on-call for emergency needs, providing support outside of regular working hours.
Requirements:
- Knowledge of Networks and Database Systems: Possess knowledge of networks, database systems, and operating systems, including PC/LAN/WAN, Citrix/VDI, and telecommunications technologies.
- Strong Analytical Skills: Demonstrate strong analytical skills, with attention to detail and the ability to troubleshoot complex issues.
- Excellent Communication Skills: Possess excellent written and verbal communication skills, with the ability to communicate effectively with stakeholders.
- Good Project Management Skills: Demonstrate good project management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Good Interpersonal Skills: Possess good interpersonal skills, with the ability to build strong relationships with stakeholders and vendors.
- Good Working Knowledge of Office 365: Possess a good working knowledge of Office 365, including Outlook, Lotus Notes, and SharePoint.
Experience and Qualifications:
- At Least 2 Years Facilities Management Experience: Possess at least 2 years of experience in facilities management, with a strong understanding of facilities operations and management.
- Several Years of Technical Experience: Possess several years of technical experience in operating systems, database systems, telecommunications, PC, LAN, WAN, and data security technologies.
- ITIL, MCSE, MCSA, and CCNA Certification: Possess ITIL, MCSE, MCSA, and CCNA certification, with a strong understanding of ITIL and Citrix/VDI/VM.
- Working Knowledge of Service Now System Tool: Possess a working knowledge of the Service Now System tool, with experience in using the tool to manage vendor relationships and performance.
Salary: The budget for this position is set at $45 per hour.
