Document Control Specialist

19 hours ago

Sydney, New South Wales, Australia beBeeDocumentation Full time $140,000 - $170,000
Job Title: Document Control Specialist

 

As a key team member, you will play a vital role in maintaining accurate and compliant documentation.

Our ideal candidate will have expertise in leadership, document control, and commitment to excellence.

 

Key Responsibilities:

 

  • Document Management: Maintain and manage project documentation, ensuring accuracy, version control, and compliance with standards.
  • Distribution and Tracking: Coordinate document distribution to stakeholders, track revisions, and ensure timely feedback.
  • Version Control Monitoring: Monitor document versions to ensure all team members have access to the latest information.
  • System Administration: Use and maintain document control systems for secure and efficient record storage.
  • Compliance and Auditing: Ensure documentation aligns with project requirements, industry regulations, and quality policies.
  • Process Improvement: Continuously review and enhance document control processes for efficiency and error reduction.
  • Support to Teams: Train and guide project teams and stakeholders on document control procedures.
  • Reporting: Generate reports on document status, approvals, and compliance metrics for management.

 

Requirements:
  • 8+ years of experience in document control or records management.
  • Bachelor's degree in Business Administration, Information Management, or related field preferred.
  • Experience with Aconex Software.
  • Strong knowledge of document control principles, standards, and best practices.
  • Proficiency in document control software and systems.
  • Experience within project portfolios is preferred.
  • Excellent attention to detail and organizational skills.
  • Strong commitment to accuracy, integrity, and compliance.
  • Exceptional organizational and time management skills.

 

Preferred Qualities:
  • Ability to work under pressure and manage multiple tasks.
  • Team-oriented with strong interpersonal skills.
  • Proactive problem-solving skills.
  • Willingsness to travel to sites if needed.
  • Supervisory experience.
  • Ownership of all role aspects and a focus on continuous improvement.
  • Commitment to Health & Safety culture.

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