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Principal Document Control Specialist

3 weeks ago

Sydney, New South Wales, Australia beBeeEngineering Full time $90,000 - $140,000
Advanced Engineering Support Specialist

We are seeking a highly skilled Advanced Engineering Support Specialist to join our team. As a key member, you will play a significant role in maintaining accurate, accessible, and compliant documentation.

This position involves overseeing document control specialists, managing the document control process, and ensuring compliance with standards and procedures.

Key Responsibilities:
  1. Document Management: Maintain and manage project documentation, including drawings, specifications, contracts, and reports, ensuring accuracy, version control, and compliance with standards.
  2. Distribution and Tracking: Coordinate document distribution to stakeholders, track revisions, and ensure timely feedback.
  3. Version Control Monitoring: Monitor document versions to ensure all team members have access to the latest information.
  4. System Administration: Use and maintain document control systems for secure and efficient record storage.
  5. Compliance and Auditing: Ensure documentation aligns with project requirements, industry regulations, and quality policies.
  6. Process Improvement: Continuously review and enhance document control processes for efficiency and error reduction.
  7. Support to Teams: Train and guide project teams and stakeholders on document control procedures.
  8. Reporting: Generate reports on document status, approvals, and compliance metrics for management.
Requirements:
  • 8+ years of experience in document control or records management.
  • Bachelor's degree in Business Administration, Information Management, or related field preferred.
  • Experience with Aconex Software.
  • Strong knowledge of document control principles, standards, and best practices.
  • Proficiency in document control software and systems.
  • Experience within project portfolios is preferred.
  • Excellent attention to detail and organizational skills.
  • Strong commitment to accuracy, integrity, and compliance.
  • Exceptional organizational and time management skills.
Preferred Qualities:
  • Ability to work under pressure and manage multiple tasks.
  • Team-oriented with strong interpersonal skills.
  • Proactive problem-solving skills.
  • Willingness to travel to sites if needed.
  • Supervisory experience.
  • Ownership of all role aspects and a focus on continuous improvement.
  • Commitment to Health & Safety culture.