High Level Support Professional
1 week ago
Flexhive by Hudson is a leading provider of administrative support services to the Victorian State Government. We are currently seeking an experienced and reliable High Level Support Professional to join our team.
About the Role
We are looking for a skilled and motivated individual to provide high-level support to senior executives across various government departments. As a High Level Support Professional, you will play a crucial role in ensuring the smooth operation of our clients' schedules and daily activities.
Key Responsibilities
- Calendar Management: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
- General Administration Support: Providing high-quality, accurate, timely, and professional administrative and logistical support to executives, staff, stakeholders, and clients.
- Travel Coordination: Managing branch finances and travel in line with allocated budgets.
- Document Management: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
- Communication: Managing and prioritising emails, phone calls, and other correspondence on behalf of senior executives.
- Meeting Support: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
- Confidentiality: Maintaining strict confidentiality of sensitive information and handling classified materials as required.
Requirements
- A demonstrated ability to provide high-level executive support in a fast-paced environment.
- Strong organisational and time management skills.
- Well-developed interpersonal, liaison, and representational skills and the ability to establish and maintain relationships.
- Excellent written and verbal communication skills, including a strong attention to detail.
- Proficiency in the use of office software, including Microsoft Office Suite.
- A high degree of discretion and professionalism.
- Knowledge of government processes and procedures (highly desirable).
What We Offer
- A competitive hourly rate of $52-$60 per hour, inclusive of 25% casual loading.
- The opportunity to work with a dynamic team in a fast-paced environment.
- A contract duration of 3 months with potential for extension.
- 2 days of work from home and 3 days of work in the office.
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