High-Level Administrative Support Specialist

3 days ago

Melbourne, Victoria, Australia Flexhive Full time

Company Overview

Flexhive by Hudson is a leading provider of high-level administrative support services to various Victorian State Government departments. With a strong focus on delivering exceptional results, we are seeking experienced and reliable professionals to join our team.

About the Role

We are looking for skilled High-Level Administrative Support Specialists to provide executive-level support in fast-paced environments. As an integral member of our team, you will play a crucial role in ensuring the success of important public initiatives.

Key Responsibilities

Your key responsibilities will include:

  • Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
  • Providing high-quality, accurate, timely, and professional administrative and logistical support to executives, staff, stakeholders, and clients.
  • Managing branch finances and travel in line with allocated budgets.
  • Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
  • Managing and prioritizing emails, phone calls, and other correspondence on behalf of senior executives.
  • Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
  • Maintaining strict confidentiality of sensitive information and handling classified materials as required.

Requirements and Qualifications

To be successful in this role, you will require:

  • A demonstrated ability to provide high-level executive support in a fast-paced environment.
  • Strong organizational and time management skills.
  • Well-developed interpersonal, liaison, and representational skills and the ability to establish and maintain relationships.
  • Excellent written and verbal communication skills, including a strong attention to detail.
  • Proficiency in the use of office software, including Microsoft Office Suite.
  • A high degree of discretion and professionalism.
  • Knowledge of government processes and procedures (highly desirable).

Salary and Benefits

The salary for this position is $48 - $56 per hour + Super, depending on experience. This pay rate is inclusive of mandatory 25% casual loading.

How to Apply

Submit your application by clicking Apply Now. Reference number: BBBH228125. Profession: Administration & Office Support PA, EA & Secretarial.

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