High-Level Administrative Support Professional
1 week ago
KordaMentha is a leading advisory and investment firm that helps clients achieve their goals through strategic guidance and support.
We are seeking a highly skilled and organized Executive Assistant to join our dynamic team. This role offers a unique opportunity to work closely with our leadership team, contribute to the company's success, and gain invaluable experience in a fast-paced environment.
As an Executive Assistant at KordaMentha, you will be responsible for providing high-level administrative support to our executives. Your duties will include:
Executive Assistant Management- Preparing presentations, reports, letters, spreadsheets, and other correspondence for Partners/Consultants and Executive Directors;
- Providing diary management services to Partners/Consultants and Executive Directors;
- Coordinating meetings for Partners/Consultants and Executive Directors, including communicating with VIP/C-suite clients and their Executive Assistants;
- Organizing meetings and luncheons for Partners/Consultants and Executive Directors, including arranging catering, booking meeting rooms, setting up technical support, and phone/video conferencing;
- Managing travel itineraries, including booking travel, accommodation, processing visa and passport requests as required;
- Preparing expense reports for Partners/Consultants and Executive Directors;
- Managing incoming calls, emails, and correspondence, ensuring prompt attention to correspondence and directing it to the appropriate person;
- Organizing client functions and marketing events;
- Recording marketing activities and events for reporting purposes in CRM;
- Ensuring CRM is up-to-date on a regular basis for Partners/Consultants and Executive Directors;
- Assisting with proactive management of client jobs by reviewing weekly WIP/Debtor reports and providing ad-hoc reporting as requested;
- Coodinating and ensuring the team completes credential documents when an engagement finishes;
- Working with interstate Executive Assistants to co-ordinate team meetings and events;
- Board liaison and meeting preparation for some key clients;
- Assisting Turnaround Management Australia (TMA) with the national conference, along with assistance for national events.
- Completing all invoicing, including creation of WIP reports and completion of necessary forms;
- Central point of contact for contractors working on client jobs within the team, including travel coordination and input of weekly timesheets;
- Assisting with group projects and research requests as required;
- Assisting in the photocopying and binding of reports and documents;
- Primary contact for document finishing, including securing and pdf-ing for the team;
- Assisting in the preparation of mail outs, coordinating with staff and/or external printers;
- Prompt ordering of ASIC and document searches via the search service desk;
- Prompt creation of WIP reports via internal Practice Management system;
- Other specific service line tasks that are required by the team;
- Back-up support to other Executive Assistants and Office Support team members;
- Reception relief on an ad-hoc basis as required.
Qualifications and skills required:
- Excellent telephone manner;
- Well-presented;
- Client-service-oriented;
- Exceptional organizational skills;
- Ability to interact in a professional manner at all times;
- PC literate, including advanced Microsoft Office (Word, Excel, PowerPoint, and Outlook);
- Confident in multiple technology systems, including CRM, SharePoint, and video conferencing;
- Ability to multitask, manage, and achieve multiple deadlines;
- Ability to work well under pressure;
- Ability to manage areas of responsibility and take initiative;
- Ability to work independently as well as part of a busy and dynamic team;
- Desire to take ownership of tasks assigned;
- Strong verbal, interpersonal, and communication skills;
- Accurate spelling and typing;
- Reliable;
- Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required;
- Attention to detail;
- Proactive;
- Ability to adopt a 'hands-on' approach.
Estimated Salary: $80,000 - $110,000 per annum, depending on experience. We offer a competitive salary package, excellent career opportunities, and a supportive work environment.
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