Administrative Project Coordinator

1 month ago

Sydney, New South Wales, Australia CGC Recruitment Full time

About CGC Recruitment

We are a boutique Project Management and Advisory firm, delivering exceptional services to our clients in the residential, education, retail, age care, and data centre sectors.

This role provides essential administrative support to our project management team, ensuring the smooth running of projects by assisting with planning, coordination, and execution of tasks. The successful candidate will offer general business support to ensure efficient office operations.

Key Responsibilities:

  • Support Project Managers and Directors with project coordination and documentation.
  • Maintain accurate project records, including contracts, schedules, and reports.
  • Prepare project documentation, such as project briefs, meeting minutes, progress reports, and presentations.
  • Track project timelines, deliverables, and milestones, ensuring team adherence to deadlines.
  • Schedule and coordinate project meetings, drafting agendas and preparing supporting materials.
  • Liaise with clients, consultants, and contractors to coordinate project communications.
  • Manage project budgets, processing invoices and tracking expenses.

Business Support:

  • Provide general administrative support, including filing, document management, and data entry.
  • Assist with office management tasks, such as ordering supplies and coordinating office maintenance.
  • Support the preparation of tenders, proposals, and client presentations.
  • Handle incoming calls, emails, and other communications professionally and efficiently.
  • Diary management, travel arrangements, and meeting scheduling for senior staff.
  • Implement and maintain business systems and procedures.
  • Support Senior Management in maintaining administrative obligations according to the Integrated Management System (IMS).
  • Onboard new employees by preparing induction materials and facilitating their first days.
  • Support marketing activities, including website maintenance and social media channel management.
  • Develop and format proposal documents and return briefs for prospective clients.

Skills and Qualifications:

  • Experience: Minimum 2-3 years in an administrative or project support role.
  • Education: Tertiary qualification in business administration, project management, or related field (preferred but not essential). Marketing experience is a plus.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with project management software is beneficial.
  • Communication: Strong written and verbal communication skills.
  • Organisation: Excellent organisational skills with attention to detail and ability to manage multiple tasks.
  • Teamwork: Ability to work collaboratively with the project team and other staff members.
  • Problem Solving: Resourceful with a proactive approach to problem-solving.
  • Confidentiality: Ability to handle sensitive information with discretion and integrity.

Salary Estimate:$80,000 - $90,000 per annum, depending on experience.

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