Senior Administrative Coordinator

6 days ago

Pymble, New South Wales, Australia Busways Group Full time
About the Role

This is a key position in our National Support Office in Pymble, where you will work closely with our CEO and Executive Leadership Team to deliver high-quality administrative support.



Key Responsibilities

  • ​Manage the CEO's and Chairman's calendar, including meetings, appointments, and travel arrangements.
  • Screen and prioritise emails, calls, and other forms of communication to respond on behalf of the CEO and Chairman.
  • Manage and maintain SharePoint sites, OneDrive accounts, and other digital platforms to support the operational needs of the CEO and Chairman.
  • Draft and edit presentations, proposals, reports, and documents in line with Busways standards for executive meetings.
  • Coordinate and schedule executive meetings, client meetings, and other meetings as required.
  • Prepare detailed agendas, meeting materials, and other relevant documents or digital platforms in advance.
  • Take accurate and well-documented meeting minutes as required.
  • Contribute to the management and execution of assigned projects, ensuring timely delivery and alignment with our core values and company goals.
  • Collaborate with internal teams to ensure efficient change management methods are practiced to support the CEO and Chairman's directives and project implementation.
  • Arrange intricate travel itineraries, including domestic and international arrangements.
  • Plan and coordinate corporate events, executive off-sites, and client-focused events as required.
  • Provide general administrative support to the Legal and Compliance Department.
  • Handle confidential documents with discretion, maintaining and organising legal and compliance documents, records, and files.


About Us

At Busways, we are committed to quality customer service, stakeholder engagement, and employee development. Our team of over 2,800 people delivers a professional and reliable standard of service, transporting over 53.7 million passenger journeys each year.



What We're Looking for

  • Possess strong administrative abilities and exceptional writing skills, capable of producing clear, concise, and well-structured documents.
  • A professional demeanour characterised by maturity, reliability, discretion, and a proactive outlook.
  • Strong communication skills with the ability to build and maintain successful relationships.
  • Proficient use of Microsoft Suite, with a strong emphasis on SharePoint and Excel.
  • Strong attention to detail, organisational, and time management skills.
  • A flexible and versatile individual who can navigate evolving circumstances.
  • Demonstrated ability to use initiative and maintain a high degree of confidentiality when dealing with complex matters.
  • Be an Australian Citizen, Permanent Resident, or have unrestricted working rights in Australia.
  • Hold a current Unrestricted Australian driver's licence issued by the relevant State.


Requirements

  • Minimum Certificate IV in Business Administration or related field.
  • Proven experience as an Executive Assistant supporting Directors, Executives, or similar.


Apply Now

We invite applications from individuals who are passionate about delivering exceptional administrative support and are looking to join a dynamic and inclusive team.



Applications can be submitted by clicking 'Apply Now' or sending an email to recruitment@busways.com.au.



For any queries about the role, please contact the recruitment team on the above email address or give us a call on 02 9497 1800.


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