High Level Office Coordinator

3 days ago


Melbourne, Victoria, Australia Aspect Personnel Full time

The Company Overview

At Aspect Personnel, we specialize in tailored and personalized interior design and architecture solutions for high-end residential, retail, hospitality, and corporate clients.

Job Description:

We are seeking a highly organized and skilled Executive Assistant/Office Manager to support our busy Directors. The ideal candidate will have excellent communication skills, the ability to build relationships, and influence outcomes.

Key Responsibilities:

  • Screening and triage of incoming correspondence, responding and taking appropriate action on behalf of Directors
  • Preparing letters, emails, and documents
  • Managing complex and changing diaries
  • Minute meetings, collating agendas, coordinating follow-up actions
  • Organizing travel
  • Expense claims management
  • Assisting with fee proposals, tracking business development opportunities, and helping produce information
  • Maintaining confidentiality and discretion at all times

Required Skills and Qualifications:

  • Diplomacy, confidentiality, and discretion
  • Able to adapt quickly and work proactively
  • Positive energy, drive, and enthusiasm
  • Ability to build rapport easily and contribute to internal culture
  • Reliable and hard-working, prepared to go the extra mile when needed
  • Excellent stakeholder/customer relationship management
  • Professional services experience is highly regarded but not essential
  • Demonstrated experience supporting multiple Directors or Executives
  • Advanced MS Office and tech skills

Estimated Salary: $65,000 - $85,000 per annum

Benefits:

Aspect Personnel offers a dynamic and supportive work environment, with opportunities for growth and professional development. We provide a competitive salary and benefits package, including [insert benefits here].

About Us:

At Aspect Personnel, we pride ourselves on delivering exceptional service and results-driven solutions to our clients. Our team of experts is dedicated to providing personalized support and guidance to help you achieve your goals. Visit our website for more information about our company culture and values.



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