Senior Contracts Administrator

2 weeks ago

Southbank, Victoria, Australia Hickory Full time

About Hickory

Hickory is a leading property company in Australia, renowned for its commitment to innovation and excellence in the construction industry. Our philosophy, 'MADE for LIFE,' reflects our dedication to creating sustainable and efficient solutions that benefit our clients and the environment.

Job Overview

The Contracts Administrator plays a vital role in ensuring the seamless execution of construction projects. This position requires a deep understanding of contract management, construction, and legal insights to achieve client satisfaction and foster a collaborative project environment.

Key Responsibilities

  • Financial Management
    • Collaborate with Project Managers on financial activities, including reviewing Bill of Quantities and setting up project budgets.
    • Implement and maintain financial tools to ensure accuracy and clarity.
    • Process financial tasks according to Hickory's Financial calendar.
  • Reporting
    • Provide accurate and timely financial reports to stakeholders.
    • Maintain project financial records for easy reference.
  • Progress Claims
    • Submit progress claims promptly to ensure timely payments.
    • Monitor and expedite payments to maintain project momentum.
  • Payments and Supplies
    • Administer site payments and supplies to ensure smooth project execution.
    • Process payments in financial software, such as Cheops.
  • Contract Management
    • Manage subcontractor tendering and contracts to ensure compliance and efficiency.
    • Maintain subcontractor records and insurances to mitigate risks.
    • Conclude final accounts and release securities to ensure project closure.
  • Commercial and Risk Management
    • Analyze tender documents and contracts to identify potential risks and opportunities.
    • Consult on potential claims and disputes to ensure effective resolution.
  • Procurement
    • Administer project procurement schedules to ensure timely delivery.
    • Prepare and manage subcontractor agreements to ensure compliance.
  • Contract Administration
    • Oversee contract administration to ensure compliance and efficiency.
    • Track milestone events and dates to maintain project momentum.
    • Liaise with stakeholders to manage extensions of time and ensure project completion.
  • Contractual Compliance
    • Ensure compliance with insurance and contractual requirements to mitigate risks.
    • Submit necessary notices and claims to ensure project closure.
  • Design Management
    • Review contract documents and project requirements to ensure design alignment.
    • Manage design issues and assess impacts on timelines and costs.
    • Document site progress to ensure accurate project records.
  • Project Support
    • Manage Aconex project administration tasks to ensure efficient project execution.
    • Collaborate with design consultants to ensure design alignment.
    • Ensure effective use of Dynamics 365 to maintain project records.
    • Prepare handover manuals to ensure smooth project closure.
    • Assist Project Manager in achieving Practical Completion.

Requirements

  • Bachelor of Construction Management, Engineering, Architecture, Project Management, or equivalent.
  • Minimum of 5 years' experience in a similar role within the commercial construction industry.
  • Experience in large-scale construction projects.
  • Experience in successfully negotiating complex contracts with various stakeholders, including trade contractors, suppliers, and clients.

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