Administrative Coordinator

2 months ago

Southbank, Victoria, Australia people2people Full time
State Administrator Opportunity

We are seeking a highly organized and detail-oriented State Administrator to join our team in Melbourne. As a key member of our administrative team, you will be responsible for maintaining seamless administrative and operational functions within the office, while also providing support to executives.

Key Responsibilities:
  • Manage and coordinate calendars and meetings both internally and externally
  • Coordinate domestic and international travel arrangements
  • Work closely with the finance team on account reconciliation, invoicing, and vendor follow-up
  • Organize catering orders for the wider team
  • Provide administrative assistance to Senior Directors
  • Attend to and monitor urgent queries, issues, and action items
  • Liaise with building management regarding maintenance work
Requirements:
  • Strong diary management, administration, organizational, and time management skills
  • Previous experience working in an administrative or customer service environment
  • Experience supporting senior management in day-to-day duties
  • Ability to communicate effectively both written and verbally
  • Capacity to handle challenging situations in a professional and highly confident manner
  • Experience working in high-pressure environments with the ability to be adaptable to competing demands
  • High attention to detail with demonstrated initiative and problem-solving skills
What We Offer:
  • A supportive leadership team with clear vision and purpose
  • Opportunities for development and training
  • A collaborative and inclusive work environment

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