Project Documentation Coordinator

14 hours ago

Brisbane, Queensland, Australia beBeeSpecialist Full time $80,000 - $100,000

The role of a Document Control Specialist in construction is vital for maintaining organized and efficient management of project documentation throughout the lifecycle. Key responsibilities include establishing robust document control systems, overseeing creation, distribution, and archiving of critical project documents. This involves implementing best practices, adhering to regulatory requirements, and facilitating collaboration among project teams, contractors, and stakeholders.

Responsibilities

Document Control Specialists play a crucial role in mitigating risks associated with information flow and ensuring accuracy and accessibility of project documentation. They are responsible for implementing version control, tracking revisions, and managing document workflows to maintain information integrity. Additionally, they collaborate with stakeholders to develop and enforce document control policies, providing training and support to ensure team members adhere to standardized procedures.

In a dynamic construction environment, effective communication and collaboration are paramount. Document Control Specialists act as liaisons between different project teams, ensuring all parties have access to the latest and most accurate information. Their attention to detail and commitment to maintaining a well-organized document repository contribute significantly to successful project execution and overall consultancy efficiency.

Requirements

  • Experience: Proven experience in document control, ideally within the construction industry.
  • Document Control Systems: Proficiency in using document control software and systems to manage project documentation efficiently. Familiarity with industry-specific software is an asset.
  • Regulatory Knowledge: Understanding of relevant regulatory requirements and industry standards related to document control in construction projects.
  • Communication Skills: Strong written and verbal communication skills to effectively liaise with project teams, contractors, and stakeholders.
  • Attention to Detail: Meticulous attention to detail to oversee document accuracy, version control, and compliance with established protocols.
  • Organizational Skills: Excellent organizational skills to establish and maintain structured document control systems and manage workflows effectively.
  • Collaboration: Ability to collaborate with diverse project teams, ensuring seamless communication and information sharing.
  • Problem-Solving: Strong problem-solving skills to address issues related to document flow, versioning, and accessibility.
  • Training and Support: Experience in providing training and support to team members on document control policies and procedures.
  • Adaptability: Flexibility to adapt to evolving project requirements and technologies, staying current with advancements in document control practices.
  • Technical Proficiency: Comfortable with using various office software tools and document management systems.

Schedule a meeting to discuss your project needs and how our comprehensive turnkey solutions can meet them.

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