Document Coordinator

9 hours ago

Brisbane, Queensland, Australia beBeeDocumentCoordinator Full time $162,000 - $184,000
Job Title: Document Coordinator

About the Role

We are seeking a highly skilled and experienced Document Coordinator to join our team in Milton. As a key member of the project office, you will play a pivotal role in ensuring accurate, timely, and compliant management, control, and distribution of project documentation across all stakeholders and project phases.

The ideal candidate will have a proven track record of delivering exceptional document control services, including setting up, managing, and administering the Project Document Management System. You will also be responsible for controlling revisions of drawings, documents, specifications, and general correspondence across various departments and disciplines.

In addition, you will deliver accurate, timely, and responsive services, including registering and handling all incoming and outgoing correspondence and documentation. Effective document and data control will occur according to company and internal-customer requirements.

You will provide training, support, and guidance to internal and external parties in the use of the Document Management Processes, Procedure, and System. You will also provide visibility and transparency of reporting to improve the effectiveness of the document control function as an input to project performance.

Responsibilities
  1. Set up, manage, and administer the Project Document Management System.
  2. Control revisions of drawings, documents, specifications, and general correspondence.
  3. Deliver accurate, timely, and responsive services.
  4. Provide training, support, and guidance to internal and external parties.
  5. Provide visibility and transparency of reporting.
Requirements

To be successful in this role, you will need:

  • Tertiary qualification in business administration, information management or similar field.
  • Formal training and intimate knowledge of the InEight Document Management System highly desirable.
  • At least 3 years' previous experience in document or records management, ideally within an engineering consultancy or on large projects.
  • Basic understanding of engineering design and construction documents.
  • Advanced computer skills with intermediate/advanced skills in MS Office packages.
  • Ability to work well in a team, but also comfortable working autonomously.
  • High level of interpersonal, oral, and written communication skills with the ability to interface, interact, and work with the various project areas, disciplines, management teams, and external parties.
  • Adaptable and resilient in a fast-paced environment.
  • High level of accountability and demonstrated ability to encourage process enhancements and innovation.
What We Offer

We offer:

  • A dynamic and challenging work environment.
  • Career development opportunities in a diversified global mining company.
  • Harmony is an equal opportunity employer committed to diversity, equity, and inclusion.
  • Work for a company who values their employees and recognises their contribution.

This role will be located in our project office in Milton with very infrequent travel to site required. This is a maximum term role aligned with the project completion and close out.

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