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Administrative Support Specialist

2 months ago

KalgoorlieBoulder, Australia NOV Inc Full time
Job Summary

We are seeking an experienced and organized Administrative Assistant to join our Service Operations team at NOV Inc. As an Administrative Assistant, you will play a vital role in supporting the Service Manager in achieving the company's growth strategies for our service and aftermarket capabilities.

Key Responsibilities
  • Service Operations Support
    • Assist the Service Manager in daily workflow planning and time management for service activities and service technicians.
    • Process all incoming service and warranty enquiries, directing them to the appropriate person or department as needed.
    • Ensure timely actioning and recording of Quotations for Service Exchange, Service Repairs.
  • Administrative Tasks
    • Administer the Facilities Pump Hire Fleet, maintaining accurate records and invoicing.
    • Manage Facility administration files in a systematic manner.
    • Generate Purchaase Orders as required for goods and services.
  • Facilities and Office Management
    • Ensure the Office Facilities are maintained in a clean, tidy, and respectable manner.
    • Display a level of professionalism that promotes a positive working environment.
  • Compliance and Reporting
    • Comply with all company policies and procedures.
    • Adhere to and actively participate in NOV OH&S processes and systems, ensuring legislative compliance.
    • Provide documentation as required by the Finance Department for audit purposes.
Requirements

To be successful in this role, you will possess excellent organizational and communication skills, with the ability to work effectively in a team environment. You will also have a strong attention to detail and be able to maintain confidentiality when handling sensitive information.

We offer a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a motivated and organized individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.