Administrative Support Specialist

2 weeks ago


KalgoorlieBoulder, Australia Penske Transportation Solutions Full time

Job Role Overview:

Penske Transportation Solutions is seeking an experienced Administrative Support Specialist to join our team as a Branch Administrator. As the key liaison between departments, you will provide administrative support to the Sales, Service, Parts, and Field Service teams.

Key Responsibilities:

  • Provide administrative support to the Sales, Service, Parts, and Field Service teams.
  • Enter details from timesheets into the timekeeping system (kronos) in a prompt and timely manner.
  • Raise invoices and general local purchasing for the branch.
  • Coordinate and maintain accurate branch maintenance scheduling.
  • Arrange travel and accommodation into the travel system.
  • Book appointments and meetings as required.
  • Carry out projects as required by the Branch Manager and ad hoc duties as needed.
  • Attend department meetings and contribute towards continual improvement of Health and Safety and other activities.

About You:

  • Have 2 to 3 years of administrative experience with great computer skills.
  • A qualification in administration at certificate or diploma level would be well regarded.
  • Ability to work efficiently & accurately with office equipment including phone systems and printers.
  • Great phone manner, strong email etiquette, and the ability to communicate in a positive manner with clients and fellow employees.
  • Fantastic time management skills with a penchant for multitasking.
  • Alignment with Penske values of Ownership, Passion, Teamwork, Integrity, and Care.


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