Senior Administrative Coordinator
17 hours ago
Our team is seeking a highly organized and proactive individual to provide exceptional administrative support to senior leaders. The successful candidate will have excellent communication skills, be proficient in managing competing priorities, and have a strong ability to foresee the needs of executives.
The role involves coordinating complex calendars, scheduling appointments and meetings, managing travel arrangements, and providing proactive administrative assistance to ensure seamless execution of daily activities.
Key responsibilities include:
- Managing and maintaining complex calendars and schedules
- Scheduling appointments and meetings, both internal and external
- Managing domestic and international travel for stakeholders
- Screening incoming correspondence to prioritize required follow-up and actions
- Providing proactive administrative assistance to streamline schedules and identify thoughtful solutions
- Coordinating regular leadership team meetings, including agenda development, meeting minutes, and action item management
- Administration support for procurement, invoicing, and supplier liaison
- Supporting event organization and coordination
As a key member of our team, you will foster a positive work environment, collaborate with all employees, and contribute to a collaborative culture. You will also play an active role in creating a safe and healthy workplace.
Requirements:
- Strong organizational and time management skills
- Proven ability to manage travel arrangements and logistics
- Excellent communication skills for proactive updates and stakeholder interaction
- Experience in event planning and team coordination
- Familiarity with tech systems and tools, such as Outlook and Workday
- Ability to prioritize competing demands and support multiple executives
- Flexibility to adapt to a hybrid work environment
Benefits:
- Hybrid work arrangement with flexibility to adapt to changing needs
- Opportunity to work collaboratively with senior leaders and contribute to strategic goals
- Professional growth and development opportunities
Work Arrangement:
This role operates in a hybrid capacity, blending remote work with in-person collaboration. Additional guidance and norms will be provided by your manager.
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