Facilities Operations Specialist

1 day ago

Adelaide, South Australia AUS Medtronic Australia Full time
{"title": "Facilities Admin Specialist", "description": "About the Role

We are seeking a highly organized and detail-oriented Facilities Admin Specialist to join our team in Adelaide. As a key member of our Facilities department, you will play a vital role in supporting the facility infrastructure and operations.

As the primary liaison contact, you will manage the state office reception desk and facility infrastructure, general office administrative tasks, and provide support for the Adelaide office.

Responsibilities may include:

  • Maintaining and reporting state commercial office facilities-related information and systems.
  • Managing state commercial office facilities activities, including mail and parcel management, lockers, car parking, security management, contractor management, stationery, pantry, and office supplies.
  • Organizing catering for office meetings, training, and events as required.
  • Managing commercial office finance-related activities, including budget, POs, and invoices. Acting as backup for these tasks if Facilities staff are on leave.
  • Acting as the primary liaison for base building manager, maintenance vendors, and Medtronic functional contacts (EHS, IT, Quality, Security) for facility management and infrastructure-related items.
  • Providing facility orientation to new staff members and ordering personal protective equipment as needed.
  • Acting as a liaison between head office Quality and territory staff, providing communication and feedback to the ANZ Quality Management System for continuous Quality Improvement.
  • Ensuring and maintaining stock room compliance (inbound and outbound of inventory and demo management) to Quality procedures and requirements based on ISO13485 and ANZ Quality Management System local requirements.
  • Complying with Medtronic's Finance and Legal policies and procedures, responding to both Internal and External Audit enquiries in a timely manner, and ensuring follow-up on Action Items to address Audit recommendations.
Requirements

To be successful in this role, you will need:

  • A Bachelor's Degree with a minimum of 2 years of relevant experience.
  • Previous administration/facilities experience is required.
  • Excellent verbal and written communication skills and interpersonal skills.
  • Attention to detail.
  • Computer literacy, including sound knowledge of the Microsoft Office software products.
  • Demonstrated effective matrix skills (across territories, functions, and business units).
  • Ability to be office-based.
About Medtronic

At Medtronic, we are committed to alleviating pain, restoring health, and extending life. We are a global healthcare technology leader, and our mission unites a global team of passionate people.

We are engineers at heart, putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room, every one of us experiments, creates, builds, improves, and solves.

Learn more about our business, mission, and commitment to diversity here.

"}

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