Workforce Services Coordinator

1 week ago

Australia Bechtel Oil, Gas & Chemicals Incorporated Full time

Job Summary: Bechtel Oil, Gas & Chemicals Incorporated is seeking a Workforce Services Administrator to join the Pluto Train 2 Project team, based in Karratha WA. The Workforce Services function is comprised of several functions including Employee and Industrial Relations, craft professional Recruitment, Transport, Camp Management, Site Access Control (Security) and professional craft Training. We seek to optimize our professional craft performance while minimizing industrial risk.

Key Responsibilities:

  • Understand and personally comply with Project environmental, safety, and health philosophy, systems, and requirements.
  • Proven ability to maintain confidentiality of sensitive craft professional personnel files, queries, and information.
  • Comply with Bechtel and Workforce Services department policies and practices.
  • Check quality of own work.
  • Assist in coordinating meeting arrangements and catering services for department functions.
  • Support the broader administrative team in ordering office supplies and maintaining a supply cabinet.
  • Publish, translate, and distribute department bulletins throughout office crib and ablution facilities.
  • Supporting mobilizations to the Project.
  • Perform data entry into Workforce Services Systems such as Training / Accreditation / Qualification and Performance Evaluations.
  • Support new hire mobilization and orientations.
  • Assist in development and deployment of site orientation induction and onboarding materials.
  • Assist with collection of information and data in support of Workforce Services specific task/activities.
  • Assists in maintaining filing system for project files, including legal correspondence, verifications, and other documentations.
  • Badging New Starters and Facilitating mobilization PPE and reissue PPE as required.
  • Undertake Training / VOC with scanning and filing documents.
  • Other tasks as designated by the Workforce Services Manager.

Requirements:

  • Requires 3-5 years of related experience.

Preferred Skills:

  • Intermediate knowledge of Recruitment and Onboarding systems.
  • Sound knowledge of Microsoft Excel, Word, PowerPoint, Teams, and Outlook.
  • General understanding of records management (for example Aconex or Teambinder) and processing requirements in a construction environment.
  • Solutions-focused with excellent verbal and written communication skills.

Working Conditions:

This position has responsibilities that include exposure to changing environmental, construction, and operational conditions, which may include: extensive walking in and around an active construction and/or operations site, climbing ladders, working at heights from work platforms including scaffolding, and mobile elevating work platforms (MEWPs), use of personal fall arrest equipment, walking and working on uneven surfaces, working in constricted and/or confined spaces, variable work shifts (e.g., day, night, weekends, 1st, 2nd, 3rd shift, etc.), and work in inclement weather. Some lifting may be required. Candidate must be able to use standard-issued Personal Protection Equipment (PPE) required for each assigned task (i.e., respirator, harness, life vest, hearing protection, etc.).

Company Culture:

Bechtel Oil, Gas & Chemicals Incorporated is a global company with a diverse and inclusive culture. We value our employees and strive to create a work environment that is respectful, supportive, and inclusive. We are committed to being a company where every colleague feels that they belong, where colleagues feel part of 'One Team,' respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Equal Opportunity Employer:

Bechtel Oil, Gas & Chemicals Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

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