Office Administrator

1 month ago

Sydney, New South Wales, Australia Marex Full time
Marex Office Manager Role

Marex is a global leader in the financial industry, offering unique access to markets worldwide. Our office management team plays a critical role in ensuring the smooth operation of our business.

Key Responsibilities
  • Office Services
    • Maintain office efficiency by organizing office operations and procedures, managing day-to-day tasks, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
    • Plan and implement office systems, layouts, renovations, and equipment procurement to promote a productive work environment.
  • Record Management
    • Define procedures for retention, protection, retrieval, transfer, and disposal of records to ensure compliance and data integrity.
  • Health and Safety
    • Establish standards and procedures as the office Health and Safety representative to ensure a safe working environment.
  • Reporting and Communication
    • Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends to drive business decisions.
  • Office Administration
    • Manage office procurement and supplier relationships to ensure timely delivery of goods and services.
    • Coordinate office lease administration and facility maintenance to ensure a functional workspace.
    • Maintain the office condition and arrange necessary repairs to prevent downtime.
  • Customer Service
    • Answer calls and emails from customers and clients, directing them to relevant staff to provide timely support.
  • Time Management
    • Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed to maintain a productive environment.
    • Schedule meetings and appointments to ensure efficient use of time.
Requirements
  • Proficiency in common office software, such as MS Office (MS Excel and MS Outlook, in particular).
  • Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant, with expertise in vendor management, cost management, and office administration.
  • Strong written and verbal communication skills to interact with employees, clients, and vendors effectively.
  • Flexibility to adjust to new tasks and company needs.
  • Strong interpersonal skills to interact positively with all employees.
  • Attention to detail to ensure tasks are completed thoroughly and correctly.

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