Facilities Coordinator Position

4 weeks ago

Newcastle, New South Wales, Australia BGIS Full time

Facilities Coordinator Role at BGIS

As a key member of the BGIS team, you will be responsible for managing the office by handling, delegating, and overseeing all maintenance requests from clients or tenants. Your primary point of contact for the BGIS management office, you will liaise with all internal and external stakeholders related to the contract.

Key Responsibilities:

  • Serving as the primary point of contact for the BGIS management office, liaising with all internal and external stakeholders related to the contract.
  • Managing the office by handling, delegating, and overseeing all maintenance requests from clients or tenants.
  • Maintaining the CMMS system, ensuring all Preventative and Reactive work orders for the site(s) are accurately captured.
  • Assigning and prioritizing work orders to meet contract requirements and achieve KPIs.
  • Supporting the Operations Manager and Facilities Managers with daily tasks as needed.
  • Ensuring all stakeholders comply with WHS & E policies and procedures.

Requirements:

  • Strong experience in property or corporate real estate environments, or at a senior level in a similarly complex industry.
  • Proven track record of working in an integrated services model, delivering Property, Facilities, Project, and Financial Management services.
  • Solid business acumen with expertise in business planning and financial management.
  • Knowledge of building services and general building maintenance.
  • Experience in scoping, tendering, and documenting subcontracts.
  • Ability to provide well-written reports and actionable recommendations.
  • Demonstrated skill in managing multiple tasks and responsibilities.
  • Proficient in working within systems related to QA, WHS, and environmental compliance.
  • Quick to adapt to change and apply innovative solutions to problems and opportunities.
  • Proficient in desktop applications such as Word, Excel, and Outlook.
  • Familiarity with Computerised Maintenance Management Systems (CMMS).
  • High School Certificate or equivalent.

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