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Administrative Coordinator

1 month ago

St Kilda, Victoria, Australia Claro Aged Care and Disability Services Full time

We are seeking an experienced Administrative Coordinator to join our team at Claro Aged Care and Disability Services. As a key member of our office team, you will be responsible for providing exceptional administrative support to our staff and clients.

The successful candidate will have a strong background in administration, with experience in diary management, mail sorting and distribution, and general office administration. You will also have excellent communication skills, with the ability to communicate effectively with staff, clients, and external stakeholders.

Key responsibilities will include:

  • Receiving visitors and directing queries
  • Managing diary and meeting room bookings
  • Sorting and distributing mail, and preparing outgoing mail
  • Managing the reception inbox and directing emails
  • Proactively maintaining office and kitchen supplies
  • Communicating with management and WH&S representatives on health and safety matters
  • Coordinating office IT equipment requirements
  • Coordinating and tracking courier bookings
  • Assisting with on-boarding and termination processes for office staff
  • Participating in health and safety programs

About you:

We are looking for an organised and proactive individual with a strong background in administration. You will have excellent communication skills, with the ability to work effectively in a team environment. You will also have a strong attention to detail and be able to prioritize tasks effectively.

What we offer:

  • A supportive and friendly work environment
  • Opportunities to work closely with experienced professionals
  • Ability to make a real difference in the lives of our clients

We are a values-led organisation, committed to supporting an inclusive and diverse workplace. We encourage and welcome applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, people of all ages, cultural identities, gender identities and expressions, and LGBTIQA+ people.