Office Administrator

1 month ago

St Kilda East, Australia Yeshivah - Beth Rivkah Colleges Full time

**Office Administrator**

**Salary**: $69,000 per year pro-rated

Yeshivah - Beth Rivkah Colleges is an Independent School based in St Kilda East in Melbourne.

We are dedicated to providing an exceptional education to all Jewish children in a welcoming and safe environment, enabling them to achieve personal excellence and fulfilment. We also see our staff as the connect to achieving this and we prioritise them at the heart of our school operation.

We are currently seeking a highly organised and detail-oriented Part-Time Office Administrator to join our team to ensure the smooth and efficient operation of our Boy’s Secondary school.

**Key Responsibilities**:
**Office Management**:

- Handle all phone calls, following a clear hierarchy for redirecting.
- Address the day-to-day needs of students, staff, and parents.

**Student Administration**:

- Serve as the primary contact for parent inquiries about school functions, events, and general information.
- Manage the administration around student absenteeism, truancy, and tardiness in coordination with Year Level Convenors and parents in accordance with student management policies and procedures.
- Communicate with students about school programs.
- Support the Head of School, Head of Student Well-Being, and Year Level Convenors in student administration management.
- Assist convenors in the administration of discipline policies.
- Maintain and report on student data within relevant school platforms

**Communication**:

- Communicate events and important information to stakeholders.
- Plan and execute school events in collaboration with the other school campuses.
- Work with Marketing and Communication staff to ensure accurate and branded communications.
- Collect and edit content for the weekly newsletter.

**Maintenance and OH&S**:

- Coordinate cleaning and maintenance works.
- Implement OH&S requirements in collaboration with the Maintenance team.

**School Functions and Events**:

- Organize school events for parents, students, and staff.
- Prepare invitations, awards, and relevant documentation.
- Ensure effective and timely communication of all events.
- Manage community diary bookings and the school calendar.
- Publicize events in collaboration with the PR manager.

**First Aid**:

- Administer simple and emergency first aid.
- Support student medical needs, including medication management.

**Skills Required**:

- Strong organizational, communication, and interpersonal skills with a warm and friendly disposition.
- High competency with Microsoft Office suite.
- Experience with Learning Management Systems (SEQTA training available).
- Excellent time management and organizational skills with the ability to multitask and prioritize.
- Ability to work autonomously and proactively solve problems.
- Ability to work effectively under pressure.
- Competency in database administration and web portals.
- Adaptability to new systems.
- Basic First Aid skills (training available).
- Team player with a high level of confidentiality.

**We can offer you**:

- A community school where we are dedicated and passionate about achieving outcomes for all our students.
- Collaborative and supportive environment
- EAP service should the need arise
- Additional paid public holidays

**Job Types**: Part-time, Permanent

Pay: $69,000.00 per year

Expected hours: 12 - 15 per week

Work Location: In person

Application Deadline: 04/12/2024
Expected Start Date: 08/01/2025

  • Receptionist/administration Officer

    6 months ago

    St Kilda, Australia Dynamix Accountancy Recruitment Full time

    Minimum 1 year experience within Public Practice/Accounting/Business Services - Receptionist/Admin Officer working full time in office. CBD location - $70,000 + Super Our successful and continuously growing Business/Accounting Services client based in the CBD is seeking a Receptionist/Administration Officer with at least 1 years experience working within a...

  • Administrative Officer

    3 months ago

    St Kilda Road, Australia Monash University Full time

    **The Opportunity** Join our dynamic Cancer Research Program (CRP) as an Administrative Officer, where your expertise in administration and project coordination will play a crucial role in the success of key cancer registries. In this role, you will support all the cancer registries within the CRP which includes the Prostate Cancer Outcomes Registry (PCOR),...

  • Office Manager

    8 months ago

    St Kilda, Australia Sharp & Carter Full time

    Competitive salary | Excellent perks | Inclusive team environment - Highly varied role with opportunity for progression & development! - St Kilda location | Parking onsite **About the role** You must be a forward-thinking Office All-rounder who has a flexible approach to work. **Responsibilities** As the Office Manager, you will be responsible for the...

  • Office Administrator

    6 months ago

    St Marys, Australia Master Freeze Full time

    **Job brief** We are a growing contracting business looking for an office administrator to organise and co-ordinate our daily office activities as well as assisting with job planning for our tradesmen. We sell, service and install air compressors, air conditioners and refrigeration equipment. We also install and service electrical cabling and...

  • Chief Financial Administrator

    4 weeks ago

    St Kilda, Victoria, Australia Michael Page Full time

    About Our ClientOur client is a leading Australian business with 20 years of experience in the construction and automotive sectors. They supply complex products to major clients and have grown exponentially over the years.Job SummaryWe are seeking an experienced Finance Officer to join our team. As a key member of our supply chain department, you will be...

  • P & C Administrator

    6 months ago

    St Kilda, Australia Recruit Shop Full time

    **$70,000 - $75,000 pa + Incentives | Negotiable Based on Experience**: - **Join An Innovative & Expanding Hospitality Group Based In St Kilda**: - **Enjoy Incredible Staff Discounts & A Supportive & Collaborative Culture** **About The Company**: Our Client is a thriving hospitality group located in the heart of cosmopolitan St Kilda. With a 38-room...

  • Administration Assistant

    4 months ago

    St Kilda, Australia Woodforde Group Full time

    Temporary opportunity | Full time - Hourly rate $32 - $33p/h + Super - Great team culture | St Kilda Location **Your Organisation** This organisation is a leading independent co-educational school from Kindergarten to Year 12. They are seeking a full time temporary Administration Assistant - Print Production, to join their caring and supporting team to...

  • Administration Officer

    2 months ago

    St Marys, Australia Cobra Waste Solutions Full time

    Cobra Waste Solutions is a family owned and operated company based in St Marys that specializes in providing exceptional and reliable bin hire services across Sydney. **The Opportunity** We have an exciting opportunity for a driven, technically minded individual looking to begin a career in Customer Service or kick start or reignite your career in...

  • Administration Officer

    7 months ago

    St Marys, Australia Cobra Waste Solutions Full time

    Cobra Waste Solutions is a family owned and operated company based in St Marys that specializes in providing exceptional and reliable bin hire services across Sydney. **The Opportunity** We have an exciting opportunity for a driven, technically minded individual looking to begin a career in Customer Service or kick start or reignite your career in...

  • Public Practice Administration Role in St Kilda

    4 weeks ago

    St Kilda, Victoria, Australia Roc Consulting Full time

    A career-defining opportunity has arisen for an experienced Team Administrator to join a well-established accounting firm in St Kilda.The successful candidate will be rewarded with a competitive salary package of up to $75,000 + superannuation per annum.Company OverviewThis reputable accounting firm is known for its exceptional systems and processes,...

  • Receptionist and Office Manager

    3 months ago

    St Kilda, Australia Claro Aged Care and Disability Services Full time

    Permanent part-time position with flexibility - Establish a career within the dynamic healthcare sector - Exciting opportunity to manage an established office **Who we are**: We provide outstanding, customer-focused health, aged care and disability services to Australians in their own homes, and in the community via our 2 healthcare brands, Plena and...

  • V-doorways Boh Administrator

    6 months ago

    St Kilda, Australia Salvos Stores Australia Full time

    Start your mission volunteer experience with The Salvation Army today! We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies. ABOUT US The Salvation Army is a Christian movement and one of...

  • People & Culture and Accounts Administrator

    6 months ago

    St Kilda, Australia Recruit Shop Full time

    **$70,000 - $75,000 pa + Incentives | Negotiable Based on Experience**: - **Join An Innovative & Expanding Hospitality Group In St Kilda**: - **Enjoy Incredible Staff Discounts & A Team-Focused Culture** **About The Company**: Our Client is a thriving hospitality group located in the heart of cosmopolitan St Kilda. With a 38-room boutique hotel, a dining...

  • Portfolio Officer

    7 months ago

    St Kilda, Australia City of Port Phillip Full time

    Synopsis: Portfolio Officer - Property and Assets - **Salary Range Band 6 $93,459 - $101,873 plus 11% Super**: - **Full time Permanent opportunity**: - **Located at St Kilda Town Hall with flexible working arrangements possible.** **About the Organisation** The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than...

  • People Systems Officer

    6 months ago

    St Kilda, Australia City of Port Phillip Full time

    Synopsis: People Systems Officer - **Salary Range Band 6 - $93,459 to $101,873 + 11% super**: - **Ongoing Full-Time Role with flexible working arrangements possible**: - **Located at the iconic St Kilda Town Hall close to shops, beaches and great coffee** **We are #proudlyportphillip** A vibrant and diverse inner-city council stretching 20kms from South...

  • Receptionist & Administration Support - Physiotherapy Practice

    2 weeks ago

    St Kilda East, Australia Melbourne Hydrotherapy Centre Full time

    The Melbourne Hydrotherapy Centre is a purpose-built, Aquatic Physiotherapy private practice in St.Kilda East, operating since 1989. We are looking for a friendly, confident, and mature-minded professional receptionist to join our team. The successful applicant will be working alongside another team member during the majority of the shifts. Face-to-face...

  • Project Administration Officer

    7 months ago

    St Leonards, Australia Total Resource Solutions Full time

    **Project Administration Officer** A Project Administration Officer is required by a NSW Government Department in St Leonards on an initial 2-month contract **Key accountabilities** - Deliver a wide range of administrative support functions including, records management, accounts and routine purchasing, routine correspondence and meeting minutes, document...

  • Administration Officer

    4 months ago

    Malvern East, Australia Haemophilia Foundation Australia Full time

    **Part-time (4 days)** The Administration officer role is to provide administrative support to Haemophilia Foundation Australia (HFA) and Australian Haemophilia Centre Directors’ Organisation (AHCDO). Main areas include general office management and day to day administration, assist with events and basic book-keeping, administration and bookings for...

  • Safety & Accreditation Administrator - St Kilda

    1 month ago

    St Kilda, Australia City of Port Phillip Full time

    Synopsis: Safety & Accreditation Administrator - St Kilda Festival - **Salary Range Band 5 $79,188 - $91,309 plus 11.5% Super**: - **Full time, 8-week temporary position, commencing 6th January 2025**: - **Located at St Kilda Town Hall with flexible working arrangements possible.** **About the Organisation** The City of Port Phillip is an inner-city...

  • Executive Support

    6 months ago

    St Kilda, Australia St. Michael's Grammar School Full time

    This role will be a contributing member in the Business Office and will provide the highest level of organisational and executive assistance to the Director of Business. This role will play a lead role in the organisation and implementation of effective administration processes in the Business Office and the Governance processes of the School. This includes...