Admin & Project Coordinator (Bilingual
4 months ago
**About the company**
Stamp Loyalty is a globally recognized, award-winning B2B loyalty software company, specialising in digital stamp card solutions for businesses and brands.
Our flagship product, the Stamp Me loyalty app, brings the traditional “Buy 5, Get 1 Free” loyalty card concept to mobile devices. Businesses and their customers worldwide use Stamp Me to reward loyalty and enhance customer retention.
In addition to Stamp Me, we design and manage custom loyalty platforms for large enterprises, partnering with renowned brands such as Samsung, Ego Pharmaceuticals, CHANEL, QV Skincare, and Zoetis.
Due to our continued growth, we are seeking an experienced Admin & Project Coordinator to join our team, based in St Kilda, Melbourne.
**About the role**
We are seeking a highly organised and proactive Admin & Project Coordinator to manage administrative tasks across a range of digital loyalty programs and coordinate key projects.
In this role, you’ll work closely with teams across design, development, marketing, and customer success to ensure seamless execution of loyalty campaigns and initiatives.
We work with international clients, so **fluency in both English and Spanish is required**.
Key Responsibilities:
- Provide administrative support for the development, implementation and management of various digital loyalty programs, including the packing and dispatching of merchandise and loyalty hardware.
- Collaboration with design, development, marketing and customer success teams to coordinate client and internal projects.
- Track timelines, deliverables, and progress using project management tools such as Asana.
- Record meeting notes and coordinate follow up on tasks with the relevant team members.
- Document and maintain records of program performance and details, client feedback, and project progress.
- Communicate project status and updates with internal teams and clients.
- Provide troubleshooting and high-quality customer service to address client enquiries.
- Support the onboarding of new clients.
- Office management, including ordering of office and grocery supplies and general office organisation.
**Skills/Qualifications**
- Fluency in both Spanish and English (essential).
- Proven experience in administration or project coordination, ideally in a digital environment.
- Familiarity with project management software (Asana experience preferred).
- Strong customer service skills and experience dealing with client enquiries.
- Excellent communication and organisational abilities, with a keen eye for detail.
- Ability to multitask and prioritise projects in a fast-paced, dynamic environment.
- Confidence to suggest your ideas, process improvements, lead WIP meetings and follow up independently with team members, if and when appropriate.
- Positive and team-player work ethic.
**Why join us?**
- Be part of an innovative and growing digital loyalty software company.
- Collaborative and supportive work culture with opportunities for growth.
- Lunch provided every Friday.
- Fun and friendly environment.
- Regular social events. We work hard and play hard
**How to apply**
If you’re interested in this role, please submit your CV and a cover letter outlining why you’d be a good fit for this role. Please also tell us what your favourite animal is (we are not judging you on this). If you are not an Australian permanent resident, please indicate what your working rights are (such as Working Holiday Maker, etc). **Applications without a cover letter will not be considered**.
**Job Types**: Full-time, Casual
Pay: $30.00 per hour
Expected hours: 30 - 40 per week
**Benefits**:
- Professional development assistance
**Experience**:
- Administrative: 2 years (preferred)
- Customer service: 2 years (preferred)
**Language**:
- Spanish (required)
Work Authorisation:
- Australia (preferred)
**Location**:
- St Kilda, VIC 3182 (preferred)
Work Location: In person
-
Admin & Project Coordinator
4 months ago
St Kilda, Australia Stamp Loyalty Full time**About the company** Stamp Loyalty is a globally recognized, award-winning B2B loyalty software company, specialising in digital stamp card solutions for businesses and brands. Our flagship product, the Stamp Me loyalty app, brings the traditional “Buy 5, Get 1 Free” loyalty card concept to mobile devices. Businesses and their customers worldwide use...
-
Operations Coordinator
2 weeks ago
St Kilda, Australia JOY Melbourne Inc. Full time_JOY is seeking an experienced multi-skilled, process orientated, and details focused individual who will ensure the smooth running of the JOY office, admin support to the Management Team, administration of JOY’s member base and of volunteer team member record management processes._ - Thriving when working with diverse communities, you will bring excellent...
-
Catering Coordinator
4 days ago
St Kilda, Australia Youth Projects Full time**About the Role** We are on the hunt for a vibrant Catering Coordinator to join our ever-growing social enterprise team at The Little Social. We want someone that is excited at the opportunity to share their skills and knowledge with the future generation and has the skills to help create a unique and socially conscious experience behind every purchase at...
-
Graduate Accounting
7 months ago
St Albans, Australia Home Caring St Albans Full time**Job Title: Graduate Accounting - Office Admin** *** **Salary: 47K to 57K plus super** **Overview** **Key Responsibilities**: - Assist with the provision of high-quality care that is tailored to the individual needs of clients, considering their care plans, available funding, and services. - Help manage various administrative tasks, such as inputting...
-
Graduate Accounting
7 months ago
St Albans, Australia Home Caring St Albans Full time**Job Title: Graduate Accounting - Office Admin** *** **Salary: 47K to 57K plus super** **Overview** **Key Responsibilities**: - Assist with the provision of high-quality care that is tailored to the individual needs of clients, considering their care plans, available funding, and services. - Help manage various administrative tasks, such as inputting...
-
IT Project Coordinator
7 months ago
St Leonards, Australia Perigon Group Full timeFinancial Services (ERP Transformation) - Day Rate Contract - 12 months - North Sydney **The Role**: - Our client is a well known reputable financial services organisation, currently undertaking an ERP transformaiton and is on the lookout for a professional and strong communicating IT Project Coordinator - Day Rate Contract - 12 months - Hybrid working:...
-
Project Administration Officer Nsw Government
7 months ago
St Leonards, Australia SB Recruitment Pty Ltd Full time$38.15 per hour + Super **The Company..** **The Job..** Reporting to the Branch Manager in this versatile Project Administration role, you will be responsible for: - Provide admin support: records, accounts, purchases, correspondence, meetings, data entry. - Improve financial, HR, and admin processes. - Handle phone inquiries and schedules efficiently. -...
-
Operations Coordinator
6 days ago
St Kilda, Australia African Drumming Full timeAfrican Drumming are Australia’s leading West African Music specialists - we share our passion and knowledge by leading hundreds of annual workshops, offer retreats in Ghana, Bali, Australia and NZ and we make our instruments in our St Kilda studio using traditional drum crafting methods. We also manage the sister company Bashiri African Imports,...
-
Operations Coordinator
1 week ago
St Kilda, Australia African Drumming Full time**About the business** African Drumming are Australia’s leading West African Music specialists - we share our passion and knowledge by leading hundreds of annual workshops, offer retreats in Ghana, Bali, Australia and NZ and we make our instruments in our St Kilda studio using traditional drum crafting methods. We also manage the sister company Bashiri...
-
Sales & Distribution Coordinator
7 months ago
St Leonards, Australia Warner Bros. Discovery Full time**_Welcome to Warner Bros. Discoverythe stuff dreams are made of._** **Who We Are ** When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the _storytellers_ bringing our...
-
Project Coordinator
4 days ago
St Peters, Australia OOMF Full timeHigh profile retail projects - Thriving company and career opportunity - Collaborative team environment A great career opportunity for an Project Coordinator to join this thriving global retail agency and prominent Australian brand. Working as part of a fast-paced and energetic Account Service team, you will provide day to day support in project...
-
Project Coordinator
7 months ago
St Leonards, Australia Tomra Full time**Company Description** At TOMRA we are all about Clean Loop Recycling! Our reverse vending technology enables the collection of used drink containers to ensure that containers have the best chance of being turned back into containers again. It is part of a continuous recycling process which we call Clean Loop Recycling, to ensure that fewer resources are...
-
Sales & Distribution Coordinator
5 months ago
St Leonards, Australia Warner Bros. Discovery Full time**_Welcome to Warner Bros. Discoverythe stuff dreams are made of._** **Who We Are ** When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the _storytellers_ bringing our...
-
Digital Marketing Coordinator
4 months ago
St Kilda, Australia Laneway Education Full time**Job Title - Digital Marketing Coordinator** **Laneway Education** **Location: Melbourne VIC, Australia** **Salary: $75,000 per annum + 11.5% Superannuation** **About Us**: Laneway is a Registered Training Organisation (RTO) that specialises in education in Entrepreneurship and Innovation, Information Technology, Project Management, Leadership and...
-
Administration Officer
2 weeks ago
St Kilda, Australia Dynamix Accountancy Recruitment Full timeMinimum 1 year admin experience within Public Practice/Business Services - Support Accountants with their Admin at a Public Practice firm - Full time/perm role based in St Kilda Our successful and continuously growing Business Services client based in St Kilda is seeking an Administration Officer with at least 1 years experience working within a Public...
-
Program and Project Coordinator
1 week ago
St Leonards, Australia IQVIA Full timeVivacity Health, which is part of IQVIA, is seeking a **Project and Program Coordinator** to join their tight-knit team located in the St Leonards office (moving to North Sydney in June). Vivacity Health is a comprehensive health and medical communications agency that brings innovation to their work by combining science, creativity, and years of experience....
-
Outside School Hours Care
4 months ago
St Kilda, Australia TeamKids Full timeOpportunities for career progression - On the job coaching - In-house training - Respectful and Supportive Managers - Staff events to celebrate your achievements - Paid Induction Training - Flexibility around your admin! **Take the next step in your career and join TeamKids!** TeamKids has a full-time, permanent Director of Service vacancy at our**...
-
Learning and Development Advisor
3 days ago
St Kilda, Australia Windana Drug & Alcohol Recovery Full time**Have impact working for a purpose driven organisation**: - ** Competitive salary, plus salary packaging to increase your take home pay** **Welcome to Windana Drug and Alcohol Recovery LTD, where our mission is to help people rebuild their lives.** We are a leading Victorian-based drug and alcohol treatment organisation. For more than 30 years, we have...
-
St Kilda, Australia City of Port Phillip Full timeSynopsis: Family Youth and Children Partnerships and Project Officer - **Salary Range Band 6 $95,799 - $104,420 (pro rata) plus 11.5 % Super**: - **Permanent Part-time, 30.4 hrs per week**: - **Located at St Kilda Town Hall** **About the Organisation** The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100...
-
Outside School Hours Care
7 months ago
St Kilda, Australia TeamKids Full timeOpportunities for career progression - On the job coaching - In-house training - Respectful and Supportive Managers - Staff events to celebrate your achievements - Paid Induction Training - Above award salary - Flexibility around your admin! Come and join our team! TeamKids has a full-time, permanent Director of Service vacancy in **St Kilda...