Festival Administration Lead

2 months ago

St Kilda, Australia City of Port Phillip Full time

Synopsis:
Festival Administration Lead
- **Salary Range Band 7 $107,570 - $120,376 plus 11.5% Super**:

- **Full time, 4-month temporary position**:

- **Located at St Kilda Town Hall or with flexible working arrangements possible.**

**About the Organisation**

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.

**About the Role**

Do you want to play a role in supporting the delivery of major events, such as the St Kilda Festival?

We are seeking to recruit an enthusiastic and engaged individual with public event and administration experience, combined with excellent customer service and budgeting awareness to lead administration activities for the St Kilda Festival. Vital to success in this position will be your ability to communicate effectively across a broad team and manage your time and work priorities in a busy environment.

**Duties**:

- Coordination of general administration for City of Port Phillip festivals, including:

- Administration of all tenders and multi-year contracts
- Contract administration and management of centralised contracts
- Oversight of compliance with internal policies relating to Council processes such as procurement, finance and recruitment
- Administration of income and expenditure for relevant programs, including processing of purchase orders, quotes, and invoices, and ensuring compliance with relevant policy and legislative requirements
- Contract administration for relevant programs, including artists, participants, suppliers, and their associated procurement requirements
- Liaison with festival artists and participants, including administration and communications management
- Coordination of artist payments and contracts across the Arts, Festivals and Events team
- Coordination of centralised administration within the Arts, Festivals and Events team, such as casual staff rosters, scheduling and other projects as they arise

**Skills and Experience**
- Degree or diploma in Governance, Business, Events management, or similar discipline with some relevant experience; or lesser formal qualifications with substantial relevant experience
- Experience in the operational procedure of local government or similar organisation, including financial administration
- Experience in contract or tender administration
- Experience of the festivals, events, music, or film industries would be an advantage
- Experience in leading and supervising staff

**Culture**

People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace. We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.

**Benefits**
- We offer a workplace that accommodates your working style and needs.
- Be supported and empowered by a leadership team that is community-focused, with a strong desire for change and a culture that encourages teamwork and innovation.
- Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well-regarded Employee Assistance Program (EAP).

**Security Requirements and Professional Obligations**

Prior to a formal letter of offer, preferred applicants will be asked to provide:

- Evidence of mandatory qualifications/registrations/licences,
- Sufficient proof of their right to work in Australia, and
- Sufficient proof of their identity.
- Complete a National Police Check completed via City of Port Phillip’s Provider.
- Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation).

**How to Apply**

All applicants must provide a Resume and Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

Applications close** 11.59pm Friday 20 September 2024.

  • Production Administrator

    2 months ago

    St Kilda, Australia City of Port Phillip Full time

    Synopsis: St Kilda Festival Production Administrator - **Salary Range Band 5 $79,188 - $91,309 plus 11.5% Super**: - **Full time, 4-month temporary position**: - **Located at St Kilda Town Hall with flexible working arrangements possible.** **About the Organisation** The City of Port Phillip is an inner-city council with around 1000 employees who deliver...

  • Administration Manager

    5 months ago

    St Kilda, Australia Page Personnel Full time

    75-85k package - 8 month contract role! start ASAP! - Join Australia's leading health business as their administration support! **About Our Client**: The Administrator will be responsible for supporting across a variety of office management and team administration support. Reporting to the National Sales Manager ANZ based in Melbourne, the role will...

  • Administrative Coordinator

    2 weeks ago

    St Kilda, Victoria, Australia Claro Aged Care and Disability Services Full time

    About Us:Claro Aged Care and Disability Services is a leading provider of aged care and disability services across Australia. Our mission is to enable individuals to shine by providing outstanding, customer-focused health, aged care, and disability services.The Opportunity:We are seeking an experienced Administrative Coordinator to join our team. The...

  • Salesforce Administrator

    2 weeks ago

    St Kilda, Victoria, Australia Healthscope Full time

    Job Title: Salesforce AdministratorHealthscope is seeking an experienced Salesforce administrator to support our growth agenda through expert management of our Customer Relationship Management (CRM) system. This role is pivotal in implementing and maintaining streamlined processes to ensure optimal use of Salesforce across the organisation.You will...

  • Administration Manager

    5 months ago

    St Kilda, Australia Small Giants Academy Full time

    **ABOUT THE JOB** The Small Giants Academy Administration Manager will be part of the team responsible for the coordination and delivery of the Academy’s leadership programming for a more hopeful future (Mastery of Business and Empathy, Events, Deep Dives, Retreats) ensuring the highest possible standard, and embodying a philosophy of care embodied in...

  • Administrative Coordinator

    4 days ago

    St Kilda, Victoria, Australia Blue Illusion Full time

    About Blue IllusionWe are a leading Australian-owned retailer of French-inspired women's fashion, homewares, and accessories. Our commitment to sustainable practices and community involvement sets us apart.The RoleAs a P&C Administrator, you will play a vital role in supporting our dynamic team at our Retail Support Centre in St Kilda. Your key...

  • Administrative Coordinator

    2 weeks ago

    St Kilda, Victoria, Australia Claro Aged Care and Disability Services Full time

    About Us:Claro Aged Care and Disability Services is a leading provider of aged care and disability services across Australia. Our mission is to enable individuals to shine by providing outstanding, customer-focused services in their own homes and in the community.The Opportunity:We are seeking an experienced Administrative Coordinator to join our team. As a...

  • P&C Administrator

    3 weeks ago

    St Kilda, Victoria, Australia Blue Illusion Full time

    About Blue IllusionWe are a leading Australian-owned fashion retailer, committed to sustainable practices and community involvement. Our brand is synonymous with timeless elegance, environmental responsibility, and a commitment to giving back.Job SummaryWe are seeking a highly organized and detail-oriented P&C Administrator to join our dynamic team at our...

  • P&C Administrator

    1 month ago

    St Kilda, Victoria, Australia Blue Illusion Full time

    About Blue IllusionWe are a leading Australian-owned fashion retailer, committed to sustainable practices and community involvement. Our brand is synonymous with timeless elegance, environmental responsibility, and a commitment to giving back.Job SummaryWe are seeking a Part-Time P&C Administrator to join our dynamic team at our Retail Support Centre in St...

  • Administrative Support Specialist

    2 weeks ago

    St Kilda, Victoria, Australia Blue Illusion Full time

    About Blue Illusion:We are a leading Australian-owned fashion retailer with a strong commitment to sustainable practices and community involvement. Our brand is synonymous with timeless elegance, environmental responsibility, and a focus on giving back to the community.Job Summary:We are seeking a highly organized and detail-oriented P&C Administrator to...

  • Administration Assistant

    2 months ago

    St Kilda, Australia Woodforde Group Full time

    Temporary opportunity | Full time - Hourly rate $32 - $33p/h + Super - Great team culture | St Kilda Location **Your Organisation** This organisation is a leading independent co-educational school from Kindergarten to Year 12. They are seeking a full time temporary Administration Assistant - Print Production, to join their caring and supporting team to...

  • Salesforce Administrator

    4 weeks ago

    St Kilda, Victoria, Australia Healthscope Full time

    Job Title: CRM OfficerWe are seeking an experienced and motivated CRM Officer to support our growth agenda through expert management of our Customer Relationship Management (CRM) system - Salesforce.This role is pivotal in implementing and maintaining streamlined processes to ensure optimal use of Salesforce across the organisation.Key...

  • Salesforce Administrator

    4 weeks ago

    St Kilda, Victoria, Australia Healthscope Full time

    Job Title: CRM OfficerWe are seeking an experienced and motivated CRM Officer to support our growth agenda through expert management of our Customer Relationship Management (CRM) system - Salesforce.This role is pivotal in implementing and maintaining streamlined processes to ensure optimal use of Salesforce across the organisation.Key...

  • Administrative Assistant

    2 weeks ago

    St Kilda, Victoria, Australia Blue Illusion Full time

    About Blue IllusionWe are a leading Australian-owned fashion retailer, committed to sustainable practices and community involvement. Our brand is synonymous with timeless elegance, environmental responsibility, and a commitment to giving back.Role OverviewWe are seeking a Part Time P&C Administrator to join our dynamic team at our Retail Support Centre in St...

  • Administrative Assistant

    2 weeks ago

    St Kilda, Victoria, Australia Blue Illusion Full time

    About Blue IllusionWe are a leading Australian-owned fashion retailer, committed to sustainable practices and community involvement. Our brand is synonymous with timeless elegance, environmental responsibility, and a commitment to giving back.The RoleWe are seeking a Part Time P&C Administrator to join our dynamic team at our Retail Support Centre in St...

  • P&C Administrator

    4 weeks ago

    St Kilda, Victoria, Australia Blue Illusion Full time

    {"title": "P&C Administrator Role", "description": "About Blue IllusionBlue Illusion is a leading Australian-owned fashion retailer with a strong commitment to sustainable practices and community involvement. Our brand is synonymous with timeless elegance, environmental responsibility, and a passion for creating a "Joie De Vivre" - a joy of living.Key...

  • Salesforce Administrator

    2 weeks ago

    St Kilda, Victoria, Australia Healthscope Full time

    Job Title: CRM OfficerJob Summary:We are seeking an experienced CRM Officer to support our growth agenda through expert management of our Customer Relationship Management (CRM) system - Salesforce. This role is pivotal in implementing and maintaining streamlined processes to ensure optimal use of Salesforce across the organisation.Key...

  • Administrative Assistant

    2 weeks ago

    St Kilda, Victoria, Australia Blue Illusion Full time

    About Blue Illusion:We are a leading Australian-owned retailer of French-inspired women's fashion, homewares, and accessories. Our commitment to sustainable practices and community involvement sets us apart.Key Responsibilities:Provide administrative support to the P&C team, including responding to enquiries, processing payroll, and preparing...

  • Administrative Assistant

    2 weeks ago

    St Kilda, Victoria, Australia Blue Illusion Full time

    About Blue Illusion:We are a leading Australian-owned retailer of French-inspired women's fashion, homewares, and accessories. Our commitment to sustainable practices and community involvement sets us apart.Key Responsibilities:Provide administrative support to the P&C team, including responding to enquiries, payroll processing, and correspondence...

  • Administration Assistant K-6

    5 months ago

    St Kilda, Australia St. Michael's Grammar School Full time

    The role will work closely with the Directors of (Early Learning Centre), (Prep-Year 3), (Years 4-6) and Head of Junior School - Deputy Head of the School and manage the workload in a timely, professional and effective manner. **The successful applicant must have**: - Post - secondary study in business administration or related areas and/or comparable on...