Facilities Operations Coordinator

1 day ago


Port Melbourne, Australia Skilled Jobs Australia Full time
About Us

We are a reputable facilities management company with over three decades of experience in the industry.

Job Overview

The Facilities Management Analyst/Administrator provides critical support to our National Operations Control Centre (NOCC) team, responsible for operational accounts. Key responsibilities include analysing and managing information, providing policy advice on Planned, Reactive and Minor works, and coordinating sub-contractors. This role also involves engaging with clients, subcontractors, and maintaining accurate records within our Works Management System (WMS).

Daily Responsibilities
  • Act as a communication conduit between client stakeholders, facilities managers, and subcontractors
  • Evaluate and log jobs accurately in our system
  • Coordinate and manage authorised external contractors to attend managed sites efficiently
  • Track and manage action items and commitments within agreed timeframes
  • Perform administration duties to support our services delivery
  • Liaise with contractors on scheduled works and inspections
Expected Skills and Qualifications
  • Able to handle multiple work requests and suppliers across various sites simultaneously
  • Prior experience in building services or project facilities management
  • Excellent analytical, organisational, and multitasking skills
  • Demonstrated knowledge of company structure, systems, and processes
  • Exceptional customer and supplier management skills
  • Strong interpersonal, written, and verbal communication skills
  • Self-motivated, performance-driven, flexible, and adaptable
  • Reliable work ethic and willingness to develop professionally
Compensation and Benefits

This is a full-time position offering a salary range of $70,000-$80,000 p.a + Super, depending on your skills and experience.



  • Melbourne, Victoria, Australia City Facilities Management Full time

    As a key member of our team at City Facilities Management, you will play a critical role in ensuring the efficient operation of our state-of-the-art Distribution Centre in Laverton.Key Responsibilities:• Ensure all maintenance programs, including reactive and preventative maintenance, are executed promptly and meet quality requirements.• Oversee the...


  • Port Melbourne, Australia Skilled Jobs Australia Full time

    Skilled Jobs Australia is a reputable employment agency dedicated to connecting talented professionals with exciting job opportunities.Port Melbourne, VICA key role has become available for a skilled Facilities Management Operations Coordinator who will be responsible for delivering exceptional facilities management services to our clients. The successful...


  • Port Melbourne, Australia Skilled Jobs Australia Full time

    About the RoleWe are seeking a highly skilled Facilities Management Coordinator to join our National Operations team. As a key member of our team, you will play a crucial role in providing facilities management helpdesk services and analysing information to provide advice on policy for Planned, Reactive and Minor works.Key ResponsibilitiesProvide facilities...


  • Melbourne, Victoria, Australia CBRE Full time

    Job Title: Facilities Operations CoordinatorWe are seeking a skilled and experienced Facilities Operations Coordinator to join our team at CBRE.About the Role:This is an exciting opportunity for a facilities professional to provide support to our clients by coordinating and managing facility repairs and maintenance, performing quality assurance inspections,...


  • Melbourne, Victoria, Australia JLL Full time

    JLL Empowers You to Shape a Brighter Future We are looking for a skilled Facilities Coordinator to join our team in Melbourne, VIC. As a key member of our facilities management team, you will assist the Facilities Manager with operational activities and administration in support of the Victorian Police account.Key Responsibilities: Coordinate facilities...


  • Melbourne, Victoria, Australia DAC-Jones Lang LaSalle (VIC) Pty Ltd Full time

    We are seeking an experienced Facilities Operations Coordinator to join our team in Melbourne, VIC. As a key member of our facilities management team, you will be responsible for overseeing the daily operations of multiple sites across Australia and New Zealand.About the RoleThis is an excellent opportunity for a skilled professional to leverage their...


  • Port Melbourne, Australia Skilled Jobs Australia Full time

    At Skilled Jobs Australia, we are seeking a highly skilled Facilities Management Coordinator to join our team.Company OverviewWe are a reputable facilities management company with over three decades of experience in the industry, established since 1987. Our partnership with Knight Facilities Management Australia - a global provider of facilities supports...


  • Melbourne, Australia Slater and Gordon Full time

    Facilities Operations Coordinator Slater and Gordon Lawyers are a leading personal injury law firm every member of our team shares our passion for our clients, making their tomorrow start today. Our commitment to our people includes offering genuine work-life balance, with a hybrid work environment allowing them to split their time between home and the...


  • Port Melbourne, Australia Skilled Jobs Australia Full time

    Job DescriptionWe are seeking a skilled Facilities Management Coordinator to join our National Operations Control Centre team.The successful candidate will be responsible for providing facilities management helpdesk services, analysing and managing information and data, and providing advice on policy for Planned, Reactive and Minor works using our Works...


  • Melbourne, Victoria, Australia City Facilities Management Full time

    City FM Australia is a leading provider of facilities management solutions, engineering, construction, and energy services. Our commitment to supporting our team ensures safe and reliable services to our partners.We offer:• Highly competitive remuneration package.• Autonomy in prioritising and planning your day.• Opportunities for career growth through...


  • Melbourne, Victoria, Australia City Facilities Management Full time

    Company OverviewCity Facilities Management is a leading provider of facilities management, engineering, and energy solutions in Australia. We prioritize team support and strive for safe and reliable services to our partners.We offer:A hybrid working model with excellent work-life balance and flexible work arrangements - 3 days in the office, 2 WFHRecently...

  • Facilities Coordinator

    6 months ago


    Melbourne, Australia Framestore Full time

    Framestore is looking for a highly organised and detail oriented Facilities Coordinator to assist with the management of the Melbourne studio facility. The central focus of the role is to create an exceptional studio environment where our teams and clients enjoy spending time. The Facilities Coordinator maintains the smooth and efficient day-to-day running...


  • Melbourne Airport, Australia dnata catering Full time

    Job OverviewWe are seeking a highly skilled Facilities Operations Coordinator to join our team at dnata catering in Melbourne. As a key member of our facilities team, you will be responsible for providing operational support and assistance to the maintenance team, ensuring the smooth operation of our warehouse and commercial kitchen facilities.Key...

  • Facilities Manager

    2 weeks ago


    Melbourne, Victoria, Australia City Facilities Management Full time

    At City Facilities Management, we are committed to delivering exceptional facilities management services and technical advice to our clients. We are seeking a highly skilled and experienced Facilities Manager to join our team at the Coles state-of-the-art Distribution Centre in Laverton.About UsWe are a global leader in facilities management, engineering,...


  • Port Melbourne, Australia Skilled Jobs Australia Full time

    About the RoleThe Facilities Management Operations Specialist will provide critical support to our National Operations Control Centre (NOCC) team, ensuring seamless delivery of facilities management services to various operational accounts. As a key member of this team, you will be responsible for analysing and managing information, providing policy advice,...


  • Port Welshpool, Victoria, Australia Komatsu Australia Pty Ltd Full time

    Role OverviewKomatsu Australia is seeking a skilled Facilities Coordinator to join our team. In this role, you will be responsible for ensuring the smooth operation of our facilities, including coordinating and administering maintenance activities.Key ResponsibilitiesCollaborate with the Facilities Manager to plan and schedule maintenance work activities...


  • Melbourne, Victoria, Australia City Facilities Management Full time

    At City Facilities Management, we strive to deliver exceptional services in facilities management, engineering, construction, and energy solutions.We offer a comprehensive benefits package, including a hybrid working model that allows for excellent work-life balance and flexible work arrangements.Our recently renovated office features excellent amenities,...

  • Facilities Coordinator

    5 months ago


    Melbourne, Australia CSL Full time

    **The Opportunity** We are looking for a Facilities Coordinator to join our growing project Banksia team for the construction and commissioning of our state-of-the-art Influenza cell-culture (FCC) manufacturing facility in Tullamarine. Expected to be completed in 2026, this facility will be the only cell-based influenza vaccine manufacturing facility in the...


  • Port Melbourne, Australia Skilled Jobs Australia Full time

    About the RoleSkilled Jobs Australia is seeking an experienced Facilities Management Analyst/Administrator to join their team. This is a full-time position with a salary range of 70000-80000 p.a + Super.Job DescriptionAs a Facilities Management Analyst/Administrator, you will be responsible for providing facilities management helpdesk services within the...

  • Facilities Coordinator

    6 months ago


    Melbourne, Australia National Gallery of Victoria Full time

    VPS 3.1: $74,580 per annum + 11% superannuation Full Time, Fixed Term for 2 years The National Gallery of Victoria (NGV) is seeking a Facilities Coordinator to coordinate the delivery of day-to-day operational facilities services at NGV, including the main galleries (NGV International and the Ian Potter Centre: NGV Australia) and offsite facilities. This...