High-Level Administrative Professional
1 week ago
Job Summary:
As a highly skilled and organized Strategic Support Specialist, you will provide exceptional support to high-profile individuals in a fast-paced environment. Your role will encompass both corporate and personal duties, requiring exceptional organizational skills, confidentiality, and attention to detail.
Key Responsibilities:
- Manage diaries and calendars with precision
- Coordinate meetings at the C-suite level
- Arrange dinners, lunches, and events for corporate and personal needs
- Prepare agendas and minutes with accuracy
- Handle confidential document management, files, and financials
- Draft correspondence, track changes, and make adjustments as needed
- Compile reports and presentations with ease
- Book travel arrangements seamlessly for corporate and personal needs
- Oversee payment of all financial bills and invoices
- Ensure personal insurances and policies are up-to-date and actioned
- Manage expenses, including credit card reconciliations, invoices, and tracking
- Build and maintain professional relationships internally and externally
Requirements:
- Proven experience as a high-level Executive Assistant with similar responsibilities
- Exceptional organizational skills, including software knowledge and ability to create complex reports and presentations
- Forward-thinking approach, able to observe issues, act when necessary, and think laterally
- Fabulous personality, with the ability to handle challenges and build rapport with colleagues and stakeholders
- Professional communication skills, especially when dealing with C-suite executives
- Complete confidentiality, resourcefulness, adaptability, and ability to push back when necessary
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