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Executive Administrative Coordinator

2 months ago

Banana Shire, Australia Stefanini EMEA Full time

Position Overview

Stefanini EMEA is a leading global IT services provider, operating in numerous countries and delivering a wide range of technology solutions. We are currently looking for a dedicated individual to fill the role of Administrative Assistant in a hybrid support capacity.

The Administrative Assistant is crucial in offering extensive support to senior management and various teams within the organization. Key responsibilities encompass managing schedules, organizing meetings, handling communications, and ensuring efficient administrative operations. A keen eye for detail, outstanding communication abilities, and a proactive mindset are vital for thriving in this dynamic and fast-paced setting.

Key Responsibilities:
  1. Overseeing calendar management for both internal and external engagements
  2. Preparing necessary documentation and presentations
  3. Drafting and managing correspondence on behalf of senior leadership
  4. Assisting direct supervisors with team administration
  5. Facilitating meetings by planning agendas, creating and distributing presentations, taking minutes, and following up on action items
  6. Providing support for various ad hoc projects as needed
Qualifications:
  1. Proficiency in English is mandatory
  2. A minimum of two years of experience in an Administrative Assistant role or similar position within a fast-paced international environment
  3. Excellent communication and interpersonal skills
  4. Strong organizational capabilities with the ability to prioritize multiple tasks effectively
  5. Proficient in Microsoft Office Suite
Benefits:
  1. Full-time employment
  2. Flexible benefits package, including options like fitness memberships, entertainment tickets, and discounts for various services
  3. Comprehensive private medical care, including dental services and international travel insurance
  4. Up to four additional paid vacation days per year
About Stefanini EMEA

Stefanini EMEA is a Brazilian enterprise with over 35 years of expertise in providing IT services globally, ranging from IT outsourcing to application development and staffing solutions. With a presence in numerous countries, we have established ourselves as a trusted partner for various local and regional businesses across multiple industries.

We offer diverse career opportunities for professionals who thrive in a collaborative and energetic environment. If you possess a customer-focused mindset and a determination to achieve results, we encourage you to explore your career possibilities with us.