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Office Services Coordinator

2 months ago

Sydney, New South Wales, Australia Kaleidoscope Legal Recruitment Full time

We are seeking a highly motivated and organized individual to join our team as an Office Services Coordinator at a reputable national law firm. As a key member of the business services team, you will be responsible for providing exceptional support to the firm's operations.

**Key Responsibilities:**

  • Manage the firm's switchboard and ensure seamless communication with clients and staff.
  • Provide a warm and welcoming experience for clients and visitors, ensuring a professional and polished front-of-house environment.
  • Coordinate and manage meeting rooms, ensuring efficient use of space and resources.
  • Maintain accurate records of office supplies and stationery, ensuring timely replenishment and minimizing waste.
  • Assist with the coordination of tenancy-related matters, including security, first aid, fire safety, and visitor access.
  • Perform basic IT troubleshooting and provide technical support to staff.
  • Contribute to the development of the firm's business services team, identifying opportunities for process improvement and implementing changes as needed.

**Requirements:**

  • Previous experience in a law firm or professional services environment is highly desirable.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with clients and colleagues.
  • Highly organized and able to prioritize tasks effectively, with a strong attention to detail.
  • Ability to work in a fast-paced environment and adapt to changing priorities.
  • Basic IT skills and knowledge of office software applications.

**What We Offer:**

  • Ongoing training and development opportunities to support your career growth.
  • A dynamic and supportive team environment, with a focus on collaboration and teamwork.
  • The opportunity to work with a reputable national law firm, with a strong reputation for excellence and professionalism.