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Office Coordinator

2 months ago

Sydney, New South Wales, Australia EssilorLuxottica Full time
Job Title: Office Coordinator

We are EssilorLuxottica, a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. Our company brings together the expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, creating a vertically integrated business that is uniquely positioned to address the world's evolving vision needs.

Job Summary:

The Office Coordinator plays a vital role in ensuring the smooth operation and upkeep of our office. This position works closely with the Office Experience team, in-house housekeeper, cleaners, and building management to maintain a well-organized and welcoming office environment.

Key Responsibilities:
  • Serve as the first point of contact for the welcome area and handle office support queries related to office and building amenities, as well as meeting rooms.
  • Manage inventory and procurement of office supplies, ensuring availability and cost-efficiency.
  • Assist the Office Experience team with purchase orders and invoice processing.
  • Sort all incoming mail and deliveries and organize outgoing couriers.
  • Monitor the Office Experience inbox and action any appropriate requests.
  • Work alongside the Office Experience team to ensure smooth running of office activations and events to boost employee engagement and foster a positive workplace culture.
  • Collaborate with the Office Experience team, housekeeping staff, cleaners, and building management to maintain a high standard of cleanliness and organization.
  • Coordinate with external vendors for office services, repairs, and maintenance.
Requirements:
  • Proven experience in office coordination or a related administrative role, preferably in a corporate environment.
  • Proactive and problem-solving mindset with the ability to work independently.
  • Excellent communication and interpersonal skills to effectively interact with colleagues and third parties.
  • Strong organizational and multitasking abilities.
  • Proficiency in Windows office suite (Word, Excel, PowerPoint).
  • Demonstrated attention to detail and precision in all areas of work.
What We Offer:
  • A generous yearly product allowance for you to spend across our portfolio of brands.
  • Wellness amenities including a reformer Pilates studio, yoga classes, personal training, and bike storage.
  • Abundance of local cafes, a major shopping center, and close proximity to public transport facilities.
  • Global volunteering opportunities through our OneSight Foundation.
  • Wide range of career opportunities across the EssilorLuxottica network.
  • Complimentary full-time concierge services offering an exclusive hotel-style experience.