Legal Administrative Support Specialist

24 hours ago

Newcastle, New South Wales, Australia beBeeAdministrative Full time $68,700 - $98,700
Legal Assistant Position

This role requires a highly skilled and experienced individual to provide administrative support in a legal environment. The successful candidate will be responsible for managing multiple tasks, prioritizing work, and meeting deadlines.

Key Responsibilities:

  • Meet and deal with clients, responding to queries, instructions, and requests.
  • Liaise with court registry staff, judges' associates, junior and senior counsel, process servers, witnesses, and other relevant authorities as required.
  • Conduct limited research on behalf of solicitors.
  • Compile briefs to Counsel as directed.
  • Prepare documents (Local and Supreme Court).
  • Prepare letters, file notes, pleadings, evidence, and briefs under the supervision of a solicitor.
  • Take initial enquiries in potential new matters where necessary.
  • Record court hearing dates as necessary.
  • Maintain diaries for solicitors.
  • Make appointments - clients, barristers, etc.
  • Open and close files in LEAP as required, including managing LEAP document production and storage.
  • Assist with invoicing and follow up overdue payments with clients as required.
  • Assist solicitors with time recording as needed.
  • Answer telephone calls in a professional manner.
  • Arrange conference calls as required.
  • Transcription of dictation, photocopying, faxing, and binding documents.
  • Perform other administrative functions as directed by the Partners or Practice Manager.

Requirements:

  • Minimum of five years' experience in a similar role.
  • Strong computer skills, including MS Office and typing skills.
  • Familiarity with Court forms.
  • The ability to work on multiple matters, including prioritizing work, arranging solicitors' diaries, and meeting deadlines.
  • Excellent attention to detail.
  • Strong communication and organizational skills.
  • Previous experience using LEAP an advantage.
  • Ability to use PEXA desirable.
  • Experience across other practice areas, including family law and conveyancing, desirable.

About This Role:

This is an excellent opportunity for an experienced legal assistant to join our team and contribute to the success of our clients.

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