Project Coordinator

3 weeks ago

Melbourne, Victoria, Australia Ventia Full time

At Ventia, we are committed to providing essential services that keep infrastructure working for our communities.

The role of Project Coordinator is a critical part of our team, supporting the DBS (Defence Base Services) contract on a full-time basis. Reporting to the Project Engineering Coordinator, you will provide support to the Project Delivery team by performing a coordination and transactional function throughout the lifecycle of a project.

This is an excellent opportunity for motivated individuals who want to utilise and expand their current skill set and look for career progression within Ventia. You will work in a flexible, supportive and inclusive environment where your contributions matter.

Key responsibilities include:

  • Completing scoping, pricing and preparation of projects proposals associated to technical or complex Alternative Proposals;
  • Supporting our Estate Upkeep, Estate Maintenance and Operation Services Team (EMOS) in their Planned Works, Regional Discretionary Estate Works, Third Party Projects or other ad hoc tasking;
  • Undertaking some estimating tasks and coordinating the sourcing and evaluation of pricing data from subcontractors, suppliers, and internal resources;
  • Management of all approved projects, including subcontractor coordination and management and communication with key stakeholders;
  • Delivery of projects to scope, within allocated timeframes and budget;
  • Ensure documentation is managed effectively and is retrievable on demand;
  • Ensure all relevant estate data is captured for each project in line with Defence and internal requirements;
  • Facilitate project close out, including hand over and archive of project documentation in accordance with management plan and Company guidelines;
  • Ensure internal systems accurately reflect practical completion times and trigger financial closure of Projects to support monthly billing and reporting requirements.

To be successful in this role, it is essential that you possess the following skills and qualifications:

  • Comprehensive knowledge of cost planning and project management controls principles and practices;
  • Excellent oral and written skills, with experience in preparing proposals highly regarded;
  • High level of computer skills including MS Word, Excel & PowerPoint, CAD, and SAP Project System;
  • An ability to work flexibly and adaptively in a complex environment with multiple stakeholders;
  • Demonstrated knowledge of asset management and facilities management;
  • Demonstrated interpersonal communication skills and the ability to manage and lead teams;
  • Tertiary qualifications in construction, engineering, quantity surveying or similar would be beneficial;
  • Trade knowledge highly regarded.

We offer a competitive salary package ranging from AU$85,000 to AU$115,000 per annum, depending on experience, plus additional benefits such as:

  • A flexible, supportive and inclusive work environment;
  • We take our people's careers seriously, helping them to learn and grow;
  • There's nothing more important to us than keeping our people and the public safe;
  • We look after each other and foster our people's wellbeing;
  • Opportunities for career progression and professional development;
  • A range of employee benefits and perks.

Ventia values diversity and is committed to creating an inclusive workplace culture that promotes equal opportunities for everyone. We welcome applications from candidates who share our values and are passionate about delivering high-quality services to our clients. To be eligible for this position, you must be an Australian Citizen and have the ability to maintain a Defence clearance. You will also need to pass an Australian Federal Police Check.

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