Senior Administrative Coordinator for Executive Leaders

3 days ago

Melbourne, Victoria, Australia BlueRock Full time

We are seeking an experienced and highly skilled Senior Administrative Coordinator to join our Accounting division as a dedicated support for the executive leadership team.

About the Role

As a Senior Administrative Coordinator, you will be responsible for managing diaries, corporate compliance coordination, business development assistance, and supporting the Managing Directors with various projects. Your role will play a crucial part in maintaining relationships, handling inquiries, and managing administrative tasks.

This is a fantastic opportunity to work with a dynamic and innovative team that values excellence, entrepreneurship, and community involvement. Our office culture is centred on health, wellbeing, and fun, providing a unique and inclusive work environment.

  • Supporting 2 Managing Directors with their busy schedules, including diary management, travel plans, and client contact schedules.
  • Planning and organising to ensure the Managing Directors' priorities are met and ideas are actioned.
  • Ensuring they are well prepared for meetings and deadlines.
  • Proactively managing professional and personal scheduling for the MD's, including preparation of agendas, meeting minutes, emails, travel arrangements, and other logistics.
  • Drafting correspondence and communication on behalf of the MD's, including memos, emails, and reports.
  • Preparing PowerPoint presentations for internal use, as well as preparing client proposals and pitch documents.
  • Acting as a key point of contact for client relationships, ensuring regular communication and assisting with the onboarding of new clients.
  • Liaising with the MD's to coordinate delivery of client workflow and maintenance of high client service standards.
About the Team

BlueRock Accounting is our original and largest team at BlueRock. We work closely with business owners to deliver advisory solutions and innovative tax accounting. We value innovation, automation, and client satisfaction, providing a unique and rewarding work experience.

The ideal candidate will have 5+ years of experience as an EA, supporting senior leadership in a professional services environment. Advanced computer skills, including the Microsoft Office suite, are essential. Experience preparing various documentation, including reports and client proposals, is also required.

Benefits

We offer a competitive salary package, including:

  • A guaranteed minimum annual salary of $80,000 AUD.
  • Flexible working arrangements and a healthy work-life balance.
  • A range of employee benefits, including free weekly lunches, social events, and access to training and development programs.
  • An inclusive and diverse workplace culture.

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