Contract Support Professional

1 month ago

Melbourne, Victoria, Australia CBRE Full time
Job Description

CBRE Global Workplace Solutions is seeking a skilled Contract Support Professional to join our team.

As the vital glue that holds the team together, this role offers a fantastic opportunity to carve out your career in the direction you choose.

Key Responsibilities:

  • Manage sickness, absence reporting, and holiday tracking.
  • Collate and process timesheets & expenses and provide training for team.
  • Maintain people records such as training, inductions, new starters / leavers (notification; System Set-Up; IT Requests).
  • Communicate effectively and build/maintain relationships at all levels with internal and external customers.
  • Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings) and monthly contract meeting reports.
  • Ordering of materials / parts / PPE.
  • Plan maintenance visits for Technicians and Sub-Contractors.
  • Become System Champions e.g. SimPro, Pronto & My Supplier.
  • Support Work Order Specialist – Contract Support team with planning and scheduling works.
  • Drive PPM and Reactive performance through direct engagement with engineering team and service partners.
  • Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.
  • Ensure QHSE documentation is maintained and readily available using CBRE systems.
  • Ensure Supplier Management reviews take place and are recorded.
  • Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
  • Keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.
  • Ensure integrity of financial transactions form contract.
  • Maintaining the WIP, Open purchase orders, debt to agreed contractual defined parameters and month end financial reporting.
  • Create accurate purchase orders, process/raise invoices and create/raise extra works jobs.
  • Attend and actively participate in weekly finance meeting with contract manager/subcontractors.

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