Contract Support Administrator

1 week ago


Melbourne, Victoria, Australia CBRE Full time

At CBRE, we're seeking an experienced Contract Support Coordinator to join our dynamic team at Monash University.

We estimate the annual salary for this role to be around $60,000-$80,000 based on industry standards in Melbourne.

Job Description:

The Contract Support Coordinator will provide comprehensive administrative support to the contract management team, ensuring seamless operations and exceptional customer service to Monash University's five campuses.

  • Key Responsibilities:
  • Manage sickness, absence reporting, and holiday tracking to maintain a positive workplace environment
  • Process timesheets and expenses with attention to detail
  • Maintain accurate people records, including training and onboarding for new starters
  • Ensure compliance with quality, health, safety, and environment (QHSE) protocols
  • Facilitate meaningful Supplier Management reviews
  • Organize shared drives and client electronic records
  • Safeguard financial transactions and ensure Preventative Maintenance compliance
  • Create purchase orders and process invoicing efficiently
  • Drive initiatives for improved team efficiency and performance
  • Provide training and support to colleagues
  • Foster strong relationships with clients and colleagues
  • Compile the Site/Area Monthly Contract Review Pack
Requirements:
  • Essential Skills:
  • Attention to detail and strong organizational skills
  • A proactive approach to problem-solving and adaptability
  • Excellent communication and relationship-building abilities
  • Experience with administrative systems
  • Bachelor's degree or equivalent experience in a related field
What We Offer:
  • Benefits:
  • Flexible work options to support work-life balance
  • Opportunities for professional development and career advancement
  • A range of benefits focused on health, wellbeing, and community engagement

About CBRE: As a leading global real estate services company, CBRE is committed to delivering exceptional customer service and innovative solutions to our clients. We celebrate diversity, equity, and inclusion and invite you to be part of our dynamic team.



  • Melbourne, Victoria, Australia Australia Wide Trades Recruitment Full time

    **Contract Administration Role**We are seeking an experienced Contract Administrator to join our team in Port Melbourne. As a Contract Administrator, you will be responsible for managing and delivering maintenance contracts and preparing client reports.**Key Responsibilities:**Ensuring current processes and workflows are kept updatedProviding administrative...


  • Melbourne, Victoria, Australia Australia Wide Trades Recruitment Full time

    About the Role:The Contract Administration Team is seeking a highly skilled and organized individual to assist with the management and delivery of maintenance contracts. As a Contract Administrator, you will play a key role in supporting the Technical Support team and ensuring the smooth operation of our maintenance contracts.Key Responsibilities:Assist with...


  • Melbourne, Victoria, Australia CPB Contractors Pty Limited Full time

    About the OpportunityAs a Contract Administrator, you will play a vital role in managing and overseeing the contractual aspects of our operations. You will work closely with various teams and manage the administration of all subcontractor and supplier contracts within prescribed cost limits. Your attention to detail and organization will contribute to the...


  • Melbourne, Victoria, Australia Australia Wide Engineering Recruitment Full time

    About the Role:The Contract Administration Team is seeking a highly organized and detail-oriented individual to provide administrative support to the Contract Manager and Technical on-site team. As a Contract Administrator, you will be responsible for day-to-day coordination and execution of contract administration duties, including timely planning of...


  • Melbourne, Victoria, Australia Turner & Townsend Full time

    About Turner & TownsendTurner & Townsend is a leading independent professional services company that specializes in programme management, project management, cost management, and consulting across the property, infrastructure, and natural resources sectors.We are passionate about making a difference and delivering better outcomes for our clients. Our team is...


  • Melbourne, Victoria, Australia Dixon Appointments Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide comprehensive support to our business, including contract administration, correspondence, and minute-taking.About the RoleProvide vital contract administration support, managing key communication channels and streamlining...


  • Melbourne, Victoria, Australia Fetch Full time

    Company OverviewFETCHA leading builder in Victoria with an exceptional pedigree and a history spanning several decades, known for multiple awards and a strong reputation in the industry.Project PortfolioThe company boasts a fantastic project portfolio featuring high-spec builds for diverse clients, including health, education, federal and state government,...


  • Melbourne, Victoria, Australia Fetch Full time

    About the RoleFetch is seeking a skilled Contract Administrator to join their team. As a Contract Administrator, you will be responsible for administering contracts, setting up and maintaining project letting schedules, and preparing subcontractor packages.Key ResponsibilitiesAdminister contracts and subcontractsSetup and maintain project letting...


  • Melbourne, Victoria, Australia Newcrest Mining Full time

    About Newcrest MiningNewcrest Mining is a leading gold mining company with operations around the world. We are committed to creating an inclusive environment where everyone feels safe, valued, and supported to bring their whole unique self to work.About the RoleWe are seeking an experienced Contract Administrator to join our supportive Project Management...


  • Melbourne, Victoria, Australia Turner & Townsend Full time

    Job DescriptionTurner & Townsend is seeking a skilled Contract Administrator to join our team in Melbourne.This role involves providing Contract Administration Services, including responsibility for all project-specific Tender and Contracting Processes. Key tasks include maintaining a diversified supply chain, mitigating supplier capacity and schedule risks,...


  • Melbourne, Victoria, Australia Australia Wide Engineering Recruitment Full time

    Job Summary:Contract Administration Officer is required to join a reputable Building Services Facilities company in Melbourne. Reporting to the Contracts Administration Team Leader, you will provide administrative support to the General Manager and Contract Managers, assist in the preparation of monthly reports, and maintain an accredited list of...


  • Melbourne, Victoria, Australia BGIS Full time

    About BGISBGIS is a global leader in the provision of facility management, project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. The company focuses on delivering innovative service solutions that create value.About the RoleWe are seeking a Contract Administrator to join our team. The Contract...


  • Melbourne, Victoria, Australia UGL Full time

    The Commercial Function of UGL's Gippsland Line Upgrade project is seeking a Senior Contracts Administrator to support the commercial team. This role will be based in Southbank and will require travel to project sites.Key ResponsibilitiesAssist in the effective and profitable management of all contract information.Draw up subcontract and supplier...


  • Melbourne, Victoria, Australia Australia Wide Engineering Recruitment Full time

    About the RoleWe are seeking an experienced Contract Administrator to join our team in Port Melbourne. In this role, you will be responsible for managing and delivering maintenance contracts, preparing client reports, and providing administrative support to the General Manager and Contract Managers.ResponsibilitiesUpdate and maintain current processes and...


  • Melbourne, Victoria, Australia Aspect Personnel Full time

    Project OverviewAspect Personnel is seeking a skilled Contract Administrator to join their team in Bendigo. This is an exciting opportunity to work with a reputable Regional Victorian Builder specialising in commercial construction projects up to $50M across Education, Health, Retail and Government facilities.Key ResponsibilitiesAssist with delivery and...


  • Melbourne, Victoria, Australia Australia Wide Engineering Recruitment Full time

    Contract Administration RoleThe Contract Administration Team Leader at Australia Wide Engineering Recruitment is seeking a skilled Administrative Contract Coordinator to join their team. The successful candidate will be responsible for day-to-day coordination and execution of contract administration duties, as well as the coordination of client reports.Key...


  • Melbourne, Victoria, Australia Bluestone Recruitment Full time

    Job Title: Senior Contract AdministratorBluestone Recruitment is seeking a highly skilled Senior Contract Administrator to join our client's team. As a key member of the commercial team, you will be responsible for managing contracts and ensuring that projects are delivered on time and within budget.Key Responsibilities:Liaise with suppliers and stakeholders...


  • Melbourne, Victoria, Australia ATLAS Recruitment Australia Full time

    Job OverviewWe are seeking an experienced Senior Contract Administrator to lead our contracts team in Melbourne. As a key member of our team, you will be responsible for managing high-profile projects and overseeing the contract administration process.Key Responsibilities:Lead and support a team of contracts administrators through project deliveryManage the...


  • Melbourne, Victoria, Australia Australia Wide Trades Recruitment Full time

    About the Role: We are seeking a highly organized and detail-focused Administrative Contract Specialist to join our team at Australia Wide Trades Recruitment.Job Summary: As an Administrative Contract Specialist, you will be responsible for providing administrative support to the Contract Manager and Technical on-site team. This role involves contract...


  • Melbourne, Victoria, Australia Australia Wide Trades Recruitment Full time

    Company Overview:Australia Wide Engineering Recruitment is proud to partner with a leading Building Services Facilities company that values its staff and provides long-term career opportunities.About the Role:This exciting opportunity exists for an experienced Administrative Coordinator to join the Contracts Administration Team in a full-time capacity....