Administrative Support Professional
2 weeks ago
As an Administrative Support Professional in our Contract Services team, you will play a vital role in supporting the successful delivery of services to Monash University. This is a fantastic opportunity to develop your skills and experience in a dynamic and supportive environment.
Key Responsibilities
The ideal candidate will have a strong attention to detail and excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously. You will be responsible for providing comprehensive administrative support, including managing sickness and absence reporting, handling timesheets and expenses, maintaining people records, and ensuring compliance with quality, health, safety, and environmental (QHSE) procedures. Additionally, you will facilitate supplier management reviews, maintain shared drives and client electronic records, safeguard financial transactions, and ensure compliance with Work in Progress (WIP) management. You will also create accurate purchase orders for sub-contractors and process invoicing efficiently. Other responsibilities include driving initiatives for preventative maintenance compliance, gaining familiarity with daily operations and contract scope, providing training and support to the team, fostering strong relationships with colleagues and clients, and assisting in compiling the Site/Area Monthly Contract Review Pack.
About You
We are looking for a proactive, adaptable individual with a basic understanding of contract terms, project management, and maintenance processes. Experience with administrative systems and knowledge of Simpro or Mysupplier are highly regarded. If you are a motivated and organized individual with excellent communication and relationship-building abilities, we encourage you to apply.
What We Offer
We offer flexible work options to support your work-life balance, opportunities for professional development and career advancement, and a range of benefits focused on health, wellbeing, and community engagement. We are committed to creating a vibrant academic setting where your contributions matter. The estimated annual salary for this position is around $85,000.
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