Administrative Coordinator

3 days ago


Toowoomba, Queensland, Australia McNab Full time

About the Role:

We are seeking a highly motivated and professional Administrative Officer to join our team at McNab. As the front of house and first point of contact for visitors, this role requires someone who is passionate about providing exceptional customer service and building relationships with internal and external stakeholders.

Key Responsibilities:

  • Greet internal and external visitors, making them feel welcome and attending to their needs.
  • Manage multiple meeting room calendars, collaborating with colleagues across all offices with a solution-focused mindset.
  • Maintain the cleanliness of the kitchen, reception, and meeting rooms.
  • Answer and direct telephone calls for the entire business on a busy switchboard.
  • Book travel, accommodation, pool cars, and catering as required.
  • Order and maintain stock of stationery, business cards, and office supplies.
  • Collect and distribute all incoming mail and coordinate outgoing mail and courier bookings.
  • Work closely with Executive Assistants to coordinate and run personal errands and complete ad-hoc administration tasks for Senior Management.
  • Support Project teams with archiving and other document management tasks.

Requirements:

  • Show a high-level working knowledge of MS Office & Teams.
  • Have proven experience in a similar role.
  • Be able to work effectively within a team consistently.
  • Enjoy a fast-paced environment.
  • Possess strong communication skills with an ability to build relationships at all levels of the business.


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