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Administrative Coordinator
2 months ago
We are seeking a highly motivated and organized Administration Officer to join our Toowoomba team. As the front of house and first point of contact for visitors, this role will suit someone passionate about delivering exceptional customer service and building relationships with various internal and external stakeholders.
Key Responsibilities- Greeting and Welcoming Visitors: Provide a warm and welcoming experience for internal and external visitors, ensuring their needs are met and they feel valued.
- Meeting Room Management: Effectively manage multiple meeting room calendars, collaborating with colleagues across all offices to ensure seamless coordination.
- Facilities Maintenance: Maintain the cleanliness and organization of the kitchen, reception, and meeting rooms, ensuring a professional and comfortable environment for all.
- Switchboard Operations: Answer and direct telephone calls for the entire business, providing exceptional customer service and ensuring calls are handled efficiently.
- Travel and Accommodation Arrangements: Book travel, accommodation, pool cars, and catering as required, ensuring timely and cost-effective arrangements.
- Inventory Management: Order and maintain stock of stationery, business cards, and office supplies, ensuring a well-stocked and organized workspace.
- Mail and Courier Services: Collect and distribute all incoming mail, coordinate outgoing mail, and book courier services as needed.
- Executive Support: Work closely with Executive Assistants to coordinate and run personal errands and complete ad-hoc administration tasks for Senior Management.
- Document Management: Support the Project teams with archiving and other document management tasks, ensuring accurate and efficient record-keeping.
- Technical Skills: Demonstrate a high-level working knowledge of MS Office and Teams.
- Experience: Proven experience in a similar role, with a strong understanding of administration and customer service principles.
- Communication Skills: Possess strong communication skills, with the ability to build relationships at all levels of the business.
- Teamwork: Be able to work effectively within a team, consistently demonstrating a collaborative and supportive attitude.
- Adaptability: Enjoy a fast-paced environment and be adaptable to changing priorities and deadlines.
McNab is one of the largest Construction, Development, and Property groups in Australia, with a turnover exceeding $1 billion each year. Despite our growth and size, we've maintained our small company DNA, centered around genuine care for our staff, customers, and stakeholders. Our success isn't about awards or growth; it's about delivering so well that our customers are proud to work with us.
We genuinely care. We make it easy. We deliver certainty.
This is our promise - to our clients, and everyone we deal with. Delivering on these three things really, really well is what drives us at McNab. Everything we do, from recruiting and training to performance and promotion, centers around this promise.
We leverage the entire McNab Group to deliver certainty for our clients at a time of unprecedented uncertainty in the industry. And our approach works. From delivering our own property developments to manufacturing our own building products, and a plethora of aligned businesses, your career at McNab goes well beyond traditional construction roles.
McNab Benefits- Birthday Leave: Enjoy a day off on your birthday.
- Annual Health and Fitness Subsidy: Receive a subsidy to support your health and fitness goals.
- Parental Leave Program: Take advantage of our parental leave program, designed to support you during this important time.
- Access to the Employee Assistance Program: Utilize our Employee Assistance Program, providing confidential support and guidance.
- Internal Development Opportunities: Take advantage of tailored training programs, designed to support your career growth and development.
