Organisational Support Specialist

3 days ago

Newcastle, New South Wales, Australia beBeeAdministrative Full time $70,891 - $74,500
Job Title: Organisational Support SpecialistWe are seeking an Organisational Support Specialist to join our team. As the welcoming face of our organisation, you will deliver professional reception and admin support ensuring seamless experiences for clients and stakeholders.About the Role
  • Be the first point of contact for visitors and callers - deliver professional, courteous reception and front desk services, ensuring every individual is connected to the right person or information with ease and respect for diverse backgrounds.
  • Deliver high-quality administrative support - manage correspondence, records, data entry, reports, mail, invoices, bookings, and supplies, while assisting with projects and maintaining tidy, well-organised workspaces.
  • Support meetings and events - handle room bookings, setup and pack-down, guest refreshments, tech support, catering, and distribution of materials to ensure smooth and professional experiences.
  • Champion collaboration, confidentiality, and inclusion - assist colleagues during busy periods, maintain accurate logs and internal resources, escalate concerns appropriately, and uphold values of diversity, human rights, and cultural respect.

We offer a competitive salary benefits package, motor vehicle packaging options, flexible work arrangements, additional paid leave, recognition and reward programs, wellness initiatives, and career development opportunities.

Requirements
  • Relevant qualification in business services or equivalent hands-on experience in administration.
  • Proven customer service skills with a proactive, solution-focused approach in client-facing roles.
  • Proficient in office software, communication systems, and video conferencing technologies.
  • Strong understanding of confidentiality, with the ability to handle sensitive information appropriately.
  • Excellent multitasking, communication, and prioritisation skills—able to work independently and manage stakeholder expectations.

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