Coordinating Administrative Support

2 weeks ago

Melbourne, Victoria, Australia beBeeIntellectual Full time $80,000 - $120,000

The position of Administrative Coordinator is available in our firm.

Job Description:

Our ideal candidate will be a highly organised and experienced administrator with a minimum of 2 years' experience, preferably in a similar professional services environment. The successful applicant will have a sound knowledge of MS Office, including Microsoft Word, Excel, Outlook, and Teams.

Key Responsibilities:
  • Process certificates, examination requests, renewals using the bespoke IP document management system.
  • Receive directions from internal and external clients to action appropriately.
  • Submit requests with IP Australia and the Intellectual Property Office of New Zealand as well as other relevant bodies.
  • Capture and record accurate data from incoming correspondence.
  • Enter and maintain case files and client records.
  • Prepare well-constructed written material for key clients.
Requirements:
  • SUPERIOR organisational and time management skills.
  • Demonstrated adaptability and initiative skills.
  • EXCELLENT interpersonal as well as written communication skills.
  • Ability to prioritise in high volume environments.
Preferred Skills:
  • Experience in workflow management and client file handling.
  • Knowledge of the Intellectual Property industry.
About Us:

We are a privately owned patent and trademark attorney firm with over 100 people across multiple locations. Our main business is the procurement and defence of intellectual property rights for our clients domestically and internationally.

Work Environment:

We work with innovative clients to protect their ideas and inventions locally and internationally. We value our employees and the diversity and innovative thinking they bring to our business. Our culture is built on principles of inclusion, respect, and integrity. Our employees enjoy challenging work in a collegial team-based environment with a genuine work/life balance.

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