Business Administration Coordinator

2 days ago

Melbourne, Victoria, Australia Hearth Support Services Full time

Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.

At Hearth, we are known for:

- Our unwavering commitment to delivering better service and quality outcomes for our participants
- Innovative support practices that go beyond industry standards.
- Building a sustainable and great place to work through mutual respect and development.

**The Role**:
We are seeking a **Business Administration Coordinator** to provide high-level administrative support to our Leadership Team and ensure the smooth day-to-day running of our offices. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient and supportive systems.

As the Business Administration Coordinator, you will:

- Provide comprehensive administrative support to the CEO, COO, and Leadership Team.
- Prepare agendas, take minutes, and coordinate follow-up for meetings.
- Draft, proofread, and format reports, correspondence, and presentations.
- Oversee office operations, supplies, and vendor relationships.
- Coordinate internal staff events and engagement activities.
- Act as Return to Work Coordinator (training provided if needed).
- Support People & Culture administration including onboarding, offboarding, employee records, and engagement initiatives.
- Assist with learning & development coordination and administration.

**About You**:
To succeed in this role, you will bring:

- 3+ years' experience in administration, office management, or executive support.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- High levels of discretion, professionalism, and attention to detail.
- A proactive, solutions-focused mindset and the ability to work independently and collaboratively.

**Desirable**:

- Certificate IV/Diploma in Business Administration, Management, or related field.
- Experience in HR or recruitment administration.
- Knowledge of Return to Work Coordinator responsibilities (or willingness to train).

**Requirements**:

- NDIS Worker Screening Check (or willingness to obtain).
- Employee Working with Children Check. (or willingness to obtain).
- Current Driver's Licence and access to own car.
- Valid Australian working rights.

**Benefits**

**Why Join Us?**:
At Hearth, you'll be part of a team that's committed to making a real difference in the lives of people with disability, while also being supported to grow in your own career. We offer a collaborative, values-driven environment where your initiative and contributions are valued

**How to Apply**:
If this sounds like the right role for you, we'd love to hear from you. Please submit your resume and a brief cover letter outlining your experience and why you'd like to join Hearth.

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